Administrative Assistant

Equity LifeStyle Properties

  • Seaside, OR
  • Permanent
  • Full-time
  • 1 month ago
With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!ELS is hiring for the position of Membership Specialist in Donna, Texas.JOB SUMMARY:As an Administrative Assistant, you will provide administrative and secretarial support to the members of the office. In addition to typing, filing, and scheduling, this role performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Additionally, this role answers non-routine correspondence, assembles confidential and sensitive information, and deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.ESSENTIAL JOB FUNCTIONS:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the departmentPerforms desktop publishing; creates and develops visual presentations
/IiEstablishes, develops, maintains, and updates filing system for the department. Retrieves information from files when needed. Establishes, develops, maintains, and updates library of journals and magazinesOrganizes and prioritizes large volumes of information and callsSorts and distributes mailDrafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for informationAnswers phones and takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phonesActs as a liaison with other departments and outside agencies. Handles confidential and non-routine information and explains policies when necessaryWorks independently and within a team on special nonrecurring and ongoing projectsTypes and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copySupports market data analyst in maintenance of the department finances. Activities include copying check requests and sending to accounts payable travel reimbursement and documenting corporate credit card expenses to corporate financeSKILLS, EDUCATION AND EXPERIENCE:To perform this job successfully, you must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.High school diploma; Associate’s degree preferredOne year of administrative experienceTechnical capacityCollaboration skillsStrong communication skillsPHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to sit and use hands to perform computer tasks. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Job PostingJob PostingWhat you’ll do:The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.Your job will include:Greet guests in a professional and friendly manner.Maintain open communications with all property and regional staff.Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.Process accounts payable within the automated accounting system.Assist in processing procurement card reconciliations.Organize and maintain files and order office supplies.Research and implement company-sponsored activities.Attend and participate in training programs and seminars as required.Handle inquiries by telephone in order to back up property staff.Run errands, including delivering various communications to guests or residents, as needed.Perform other miscellaneous duties as assigned.Experience & skills you need:High school diploma, or the equivalent experience.1+ year of office experience.Strong communications and organizational skills.Meticulous attention to detail.Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.Willingness to work a flexible schedule, including weekends.
  • This role may require a real estate license.
In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.We invite you to visit our web site at for additional information regarding our exceptional resort communities.As an Equal Opportunity Employer, we welcome and thank all applicants.Estimated compensation for this position in the states of BC, CA, CO, IL, MD, MN, NJ, NY, and WA is:: $0.00 - $0.00The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

Equity LifeStyle Properties