Village of Downers Grove, Administrative Assistant

ILCMA

  • Downers Grove, IL
  • Permanent
  • Part-time
  • 7 days ago
Administrative Assistant I
Part Time - Village Manager's Office The Village is accepting applications for a part time Administrative Assistant I in the Village Manager's Office. This position provides front-line customer service and internal support to the Village Manager's Office and other departments. A successful candidate will demonstrate exceptional customer service skills, proficiency in using technical software programs, and strong interpersonal and communication abilities.Major Duties and Functions:
  • Provides exceptional customer service to internal and external customers.
  • Answers, assists, directs, and screens inquiries by phone or email.
  • Provides clerical support as needed, including assistance with mailings and filings.
  • Assists with the processing of Village issued licenses.
  • Assists with the administration of the Village's commuter parking program.
  • Orders supplies and maintains inventory.
  • Maintains records and indexes documents utilizing the Village's Document Management System.
  • Responsible for entering invoices, purchase orders, and expense reports.
  • Assists the Village Manager and Deputy Village Manager with scheduling meetings.
  • Other duties as assigned.
Knowledge, Skills, and Abilities Required:
  • Ability to organize work, set priorities, and meet critical deadlines
  • Ability to follow directions, giving close attention to detail and accuracy
  • Ability to multitask in a fast-paced environment with attention to productivity and quality of work
  • Strong interpersonal skills, with the ability to show empathy when dealing with difficult situations
Minimum Qualifications: Education and Experience: An Associate's degree accompanied by at least two years of customer service experience is preferred. A combination of education and experience that produces the required knowledge, skills, and abilities is also acceptable.Salary and Benefits: The full hourly range is $21.52 - $29.59, with a maximum starting salary of $25.82, dependent on qualifications. Although part time, this position qualifies for participation in the Illinois Municipal Retirement Fund (IMRF). .APPLY NOW! Interested applicants may apply online by visiting the “Job Openings” link on the Village's website at . Only online applications will be accepted, except for reasonable accommodations. The position is open until filled.
The Village of Downers Grove is an Equal Opportunity Employer (EOE). For more information or assistance, please contact the Human Resource Department at (630) 434-5500.

ILCMA