DISTRICT SPECIFICATIONS MANAGER

State of Florida

  • Lake City, FL
  • $75,290-97,434 per year
  • Permanent
  • Full-time
  • 6 days ago
Requisition No: 859906Agency: Department of TransportationWorking Title: DISTRICT SPECIFICATIONS MANAGER - 55005180Pay Plan: SESPosition Number: 55005180Salary: $75,289.84 - $97,433.91Posting Closing Date: 09/12/2025Total Compensation EstimatorState of Florida Department of TransportationJob Posting Description223 / Program ManagementInternal AgencyOnly current Department of Transportation Employees will be considered for this positionSelected Exempt ServiceContact Person: Madison WilliamsContact Phone Number: 386-961-7980Contact Email Address: Madison.Williams@dot.state.fl.usHiring Salary Range: $2,895.76 - $3,747.46 /Biweekly Range$75,289.84 - $97,433.91 /Annual RangeJoin FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.Our MissionThe mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities.Our VisionAs a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.The Difference You Will Make:Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.How You Will Grow:FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses.Where You Will Work:1109 South Marion AvenueLake City, Fl 32025Your Specific Responsibilities:Supervise and direct employees, including communicating regularly, motivating, and planning employees' work. Participate in applicant selection and hiring process for the Specifications sub-section. Provide employee orientation, training, counseling, and disciplinary actions and prepare employee performance evaluations for direct reports. Review and evaluate employees in all phases of their work and provide regular job performance feedback. Manages all aspects of Specifications sub-section.Track and monitor production of specification packages and final plans within the District and ensure they are produced on schedule. Provide support in resolving specifications and final plans issues, establishing subordinate work priorities, and scheduling deadlines to ensure staff workloads and resources are well balanced. Perform technical assignments related to all aspects of specification preparation and final plans reviews within the District. Assist the Plans, Specifications, and Estimates (PS&E) Manager in activities related to specifications preparation and final plans review. Assist the PS&E Manager with the ensuring PS&E packages are delivered to Central Office Final Plans and District Contracts by the established deadlines. Direct the overall daily activities of the District Specifications Section in the production, compilation, and review of all District specification packages and final plans. Determine and verify that the proper standard specifications, special provisions, modified special provisions (MSP), supplemental specifications, developmental specifications, and technical special provisions (TSP), that are required in conjunction with the plans, properly describe the work and are included in the specification package for all state, federal, and district contracts within the District's area of responsibility. Supervise staff in the development, review, routing process, and direct responses of all MSP's and TSP's for compliance with the Specifications Handbook and for potential conflicts between MSP/TSP content and the plans & specifications. Determine and verify that final plans packages are in compliance with FDOT manuals, policies, and procedures prior to project delivery to Central office or the District office for letting.Works with the State Specifications Engineer, Central Office Final Plans, and District Contracts to resolve discrepancies pertaining to specifications and final plans as reported. Actively participates in the Standard Specifications Development process by reviewing specifications posted on Industry Review and making comments as appropriate. Coordinate and provide assistance as necessary, to other units including, but not limited to, District Design, District Maintenance, District Construction, District Environmental, and Legal Offices regarding alternative contracting methods, project specific requirements, and general process improvements.Ensure that Quality Assurance of in-house and consultants prepared specifications packages and final plans are in accordance with standards, procedures, policies, formats, and guidelines as set by the Florida Department of Transportation (FDOT) and Federal Highway Administration (FHWA). Coordinate quality assurance reviews (QARs) conducted periodically by Central Office.Analyze, interpret, and stay informed of changes to the FDOT design criteria, procedures, policies, and guidelines as set forth by the FDOT and FHWA with special emphasis on specifications and final plans as it relates to transportation projects. Disseminate changes and provide consistent, predictable, and repeatable guidance in the interpretation of modifications with in-house staff, contractors, and consultants.Coordinate with the State Program Management Office as necessary to support District training needs. Attend Specifications and Estimates workshops and training sessions as offered. Utilizing planned and on-the-job training, ensure staff has the necessary knowledge, skills, and abilities to teach others in order to provide support in the preparation of specification packages and final plans. Provide procedural and technical training as required.The Successful Candidate will have the following required Knowledge, Skills, and Abilities:Knowledge of:
  • Knowledge, skills and abilities, including utilization of equipment, required for the position: Knowledge of Florida Department of Transportation (FDOT) Standard Specifications, Technical Special Provisions, and Developmental Specifications.
  • Knowledge of standards and practices used by FDOT for construction contracts.
  • Knowledge of the concepts, terminology, principles and analytical techniques of highway design.
  • Knowledge of basic management/supervisory principles and practices.
Skills in:
  • Skill in Microsoft products such as Word, Excel and PowerPoint.
  • Skill in communication, including verbal, written and active listening.
Ability to:
  • Ability to read and interpret engineering design plans and specification packages for accuracy and quality while simultaneously identifying conflicts between plans and specifications.
  • Ability to supervise and manage direct report technical staff.
  • Ability to establish and maintain effective internal and external working relationships.
  • Ability to plan, organize, coordinate and perform multiple work assignments and establish priorities.
  • Ability to read, interpret, understand and apply applicable rules, regulations, policies, and procedures.
  • Ability to understand, interpret and prepare construction contract documents, particularly specifications.
  • Ability to make decisions.
Other Job-Related Requirements:
  • This position will be required to respond before, during and following emergency situations.
  • Health insurance (over 90% employer paid)
  • $25,000 life insurance policy (100% employer paid)
  • Dental, vision and supplemental insurances
  • State of Florida retirement package
  • 10 paid holidays a year
  • Generous vacation and sick leave
  • Career advancement opportunities
  • Tuition waiver for public college courses
  • A variety of training opportunities
  • Employee Assistance Program (EAP)
For additional benefit information available to State of Florida employees, visit:SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation's Human Resources Office at (850) 414-5300 for assistance.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Location:LAKE CITY, FL, US, 32025

State of Florida