Village of Huntley, Records Supervisor
- Huntley, IL
- $72,498-80,000 per year
- Permanent
- Full-time
Full-Time | OnsiteThe Village of Huntley is seeking an experienced, skilled, and tech-savvy Records Supervisor to join our Police Department. The Records Supervisor will oversee a small but dedicated records staff. This role offers a unique opportunity to shape the efficiency of data management and streamline internal processes by introducing and maintaining advanced technological solutions.Under the general supervision of the Support Services Bureau Police Sergeant, this position will utilize technology to help analyze and improve data collection systems, ensuring that records management meets the highest standards of accuracy, accessibility, and compliance. Additionally, the Records Supervisor will support the Accreditation Manager in preparing documents and organizing time-sensitive records utilized in the accreditation process.The anticipated starting salary is $72,498 - $80,000, depending upon experience and qualifications.Key Responsibilities:
- Supervise Records Team: Lead a team of two full-time and one part-time records employees, ensuring efficient operations and a smooth workflow; interacts with Village employees and the public as a representative of the Police Department; answers incoming calls and routes callers or provides information on citizen inquiries concerning reports and records, as required; refers questions of policy and administration to the appropriate
- Data Collection and Management: Coordinates the efforts of the Records division personnel, including, but not limited to, subpoena requests, and expungement processing; reviews, adheres to, and acts on Secretary of State records disposal guidelines; maintains the court calendar for the department; maintains inventory of citations, forms, and Records' supplies as well as monthly and annual Records' reports.
- Technology Integration: Researches, plans, and implements various technology solutions to improve records management, improve processes for programs including report writing programs, electronic traffic, and p-ticket ticketing, and streamline workflows.
- Process Improvements: Review and refine internal data collection and records management procedures, recommending technological and procedural improvements.
- Freedom of Information Act (FOIA) Officer Responsibilities: Within the Records department, collects and prepares all documents necessary for any FOIA requests for the department and submits them through the Village's portal for review within the applicable timeframe per the law.
- Accreditation Maintenance: Supports the Accreditation Manager to ensure the department meets and maintains those standards required by the Commission on Accreditation for Law Enforcement Agencies (CALEA). Prepares documents, assists with reports, and organizes time-sensitive documents utilized in the accreditation
- Possession of an Associate's Degree from an accredited college in business administration, general studies, or a related field is required; a Bachelor's degree in public administration, business administration, or a related field is highly desirable.
- Minimum of three years of progressively responsible experience in local government serving in a managerial capacity; or any equivalent combination of education, training, and experience.
- Possession of a valid Illinois driver's license with a satisfactory driving record. State of Illinois LEADS certification or ability to obtain upon hire.
- Completion of all required NIMS courses or the ability to complete within one year of hire. Freedom of Information Act (FOIA) Officer upon hire.