Part-time Administrative Assistant- Adult Probation and Pre-Trial

• Reliably gather and disseminate information necessary for the efficient functioning of Adult Probation & Pretrial staff;
• Create and maintain Excel spreadsheets to track and gather information;
• Provide accurate data entry into Odyssey, Excel and other tracking systems;
• Gather information for creating statistical and financial reports;
• Maintain and create electronic files as necessary;
• Create, transcribe, type and proof files, memos, letters and documents of a confidential nature;
• Maintain department policy and procedure manuals;
• Operate standard and specific office equipment such as computer, copier, fax, scanner, ect.
• Use computer to research documents, obtain information and enter data;
• Maintain specific files as directed;
• Create, maintain and close electronic files, records and documents including projects and programs;
• Perform all work duties and activities in accordance with Adult Probation & Pretrial policies, procedures and safety practices;
• Maintain stats for Public Safety Assessment data tracking and compile reports regularly on that data as directed by Adult Probation & Pretrial Director
• Maintain stats for probation officer caseloads monthly in Excel and provide graphs, reports, ect as needed to Judges and Adult Probation & Pretrial Director.

• Assist Adult Probation & Pretrial Chief Probation Officer and Section Supervisor with duties assigned
• Cover front desk duties when needed, in Administrative Assistant's absence.

• Maintain important records efficiently and accurately and prepare clear and concise reports;
• Maintain confidentiality and be reliable and timely in work assignments;
• Be a team player and cover other department duties when necessary;
• Maintain a professional demeanor during extreme stress, volatile and hostile situations;
• Learn various functions of Adult Probation & Pretrial and office practices;
• Perform basic bookkeeping and mathematical functions;
• Make decisions where established policy and procedures do not always apply;
• Answer incoming phone calls, greet the public, assist and provide referrals to other departments or staff as needed;
• Maintain effective working relationships with other agency employees, supervisory personnel, state, local elected or appointed officials and the public;
• Work independently and make appropriate decisions when supervision is not readily available;
• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
• Understand and follow oral and/or written policies, procedures and instructions;
• Communicate effectively both orally and in writing;
• Use logical and creative thought processes to develop solutions according to written specifications and /or oral instructions.

• Idaho code relative to duties and responsibilities;
• County department functions and relationship to one another;
• Operation and routine maintenance of standard and specialized office equipment;
• Operate and be accurate in the use of personal computer including software applications appropriate to assigned duties;
• Time management practices;
• Planning and organizational skills;
• English grammar, spelling, punctuation and composition;
• Customer service practices and procedures including good phone etiquette;
• County government administrative practices and procedures;
• Current office practices and procedures.

• High school diploma or GED equivalency is required and technical certificate in secretarial science, general business, or a related field is preferred;
• Two (2) years progressively responsible office experience providing exposure to County administrative processes and complex secretarial duties is required; or
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
• Must be proficient in Excel.

• Idaho driver's license is required.

• Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person;
• Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review and prepare documents and file them in a prescribed order, and organize documents and materials;
• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and other office equipment and operate a motor vehicle;
• Sufficient personal mobility, agility, flexibility, and physical reflexes, with or without reasonable accommodation, which permits the employee to work at a keyboard for an extended period of time and work in an office environment.

Bannock County