Project Accountant
- Costa Mesa, CA
- Permanent
- Full-time
- Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:
- Contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.
- Verify and/or edit project rate schedules and demographic data provided by Project Managers.
- Ensure appropriate mark-ups, tax components, and invoice masks are in line with contract provisions.
- Ensure compliance with Prevailing Wage and Certified Payroll
- Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by the Project Manager or designated employee; and complete all tasks in accordance with the monthly accounting closing schedule.
- Advises Project Managers on financial aspects of contracts, factors to be negotiated with clients, and assists with client cost proposals.
- Adjust annual overhead multipliers on governmental or Cost Plus Fixed Fee projects.
- Prepare financial, cost analysis, or additional management reports for Project Managers, other managers, or Principals.
- Mentor and train junior Project Administrators.
- May supervise administrative or support staff:
- Assist in recruiting and hiring support staff;
- Manage workflow, assignment and production of support staff;
- Evaluate performance of support staff;
- Develop and execute formal and informal training programs for support staff.
- Investigate and address problems related to project contracts, data discrepancies, and client billing issues.
- Track accounts receivable and accounts payable as needed for project processing.
- Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.
- Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing.
- Generate established systems reports, as required.
- Assist with other office administrative functions as needed, such as filing, sorting mail, word processing, assisting with travel arrangements and office meeting set-ups.
- Assist with local business errands as needed.
- This position requires a high school diploma and a minimum of nine (9) years of progressively responsible experience in project administration and invoicing, preferably for a professional services firm, an associate degree and seven (7) years of experience, or a bachelor’s degree in accounting or finance and five (5) years of experience (preferred). (required)
- Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda. (required)
- Knowledge of job costing, contract file administration and comprehension of project revenue. (required)
- Prevailing wage experience and understanding of the Davis-Bacon Act. (required)
- Working knowledge of Microsoft Office and proficiency in Excel. (required)
- Prior experience with BST, Deltek, Wind2 accounting systems. (preferred)
- Accurate data entry, writing and editing skills. (required)
- Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously. (required)
- Ability to effectively present information to Project Managers, and other internal clients. (required)
- Valid U.S. driver’s license and a satisfactory driving record for business errands. (required)
- Minimum Salary: $77,040 / Maximum Salary: $115,560 (Oakland, CA)
- Minimum Salary: $73,690 / Maximum Salary: $110,535 (Costa Mesa, San Diego, CA)