Office Manager/Administrative Assistant at Boutique Investment Firm in Midtown

• Oversee and manage office operations, including supplies, equipment, and facilities and ensure the smooth functioning of the office
• Maintain the office and ensure a clean, functional, and productive environment
• Serve as the primary point of contact for office-related issues and coordinate with vendors and service providers
• Order and manage office supplies, ensuring the office is well-stocked and organized
• Assist with the preparation of reports, presentations, and spreadsheets
• Manage office budgets, track expenses, and assist with accounting and billing tasks as necessary
• Assist with the onboarding and offboarding of staff as required
• Assist with event planning, including meetings, conferences, and team-building activities
• Prioritize and manage multiple projects simultaneously
• Perform other related duties as required

• Prior office experience with demonstrated exposure to a corporate reception desk, within a fast-paced business environment, preferably in the financial industry.
• Strong attention to detail with strong follow-up skills.
• Ability to monitor/track deadlines within tight timeframes.
• Strong proficiency in Microsoft Office and Internet navigation.
• Positive, high-energy, “can-do” attitude and excellent interpersonal skills.
• Well organized, diligent and thorough in efficiently managing multiple tasks.
• Excellent listening skills. Ability to respond well to questions and seek clarification as needed.
• Demonstrated poise, tact and diplomacy, with the ability to work effectively and remain calm under pressure.

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