Virtual Administrative Assistant - Flexible Schedule

• Executive Support: Provide comprehensive administrative assistance to senior management and project teams
• Calendar Management: Schedule appointments, coordinate meetings, and manage executive calendars across multiple time zones
• Communication Management: Handle email correspondence, screen phone calls, and manage client communication
• Document Preparation: Create, edit, and format reports, presentations, proposals, and business correspondence
• Data Management: Maintain databases, update client records, and organize digital filing systems
• Travel Coordination: Arrange travel itineraries, book accommodations, and manage expense reports
• Project Support: Assist with project coordination, deadline tracking, and status reporting
• Client Relations: Provide professional support to clients and maintain positive business relationships
• Research Tasks: Conduct market research, gather information, and prepare summaries for management review
• Administrative Operations: Manage office supplies orders, vendor relationships, and general administrative tasks

• Education: High school diploma required; Associate degree in Business Administration or related field preferred
• Experience: 2-3 years of administrative or executive assistant experience, virtual work experience preferred
• Technical Skills:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Google Workspace (Gmail, Drive, Calendar, Docs)
• Familiarity with project management tools (Asana, Trello, or similar)
• Basic knowledge of CRM systems
• Communication: Excellent written and verbal communication skills with professional phone manner
• Organization: Strong organizational skills with ability to prioritize multiple tasks and meet deadlines
• Technology: Reliable high-speed internet, modern computer, and quiet home office environment
• Availability: Flexible schedule with core availability during business hours (EST)

• Bachelor's degree in Business Administration or related field
• Experience with accounting software (QuickBooks, FreshBooks)
• Social media management experience
• Previous experience supporting C-level executives
• Certifications in Microsoft Office or Google Workspace
• Bilingual capabilities (English/Spanish)

• Flexible Schedule: 25-35 hours per week with flexible timing
• Core Hours: Available 10:00 AM - 2:00 PM EST for team collaboration
• Schedule Options: Morning, afternoon, or split-shift arrangements available
• Time Zone: Eastern Standard Time preferred, other US time zones considered
• Workload: Varies based on business needs and project cycles
• Communication: Regular check-ins via video calls and instant messaging

• Hourly Rate: $18-$25 per hour, based on experience and qualifications
• Payment Schedule: Bi-weekly direct deposit
• Performance Bonuses: Quarterly performance incentives available
• Professional Development: Access to online training and certification programs
• Technology Stipend: Monthly allowance for internet and phone expenses
• Flexible PTO: Paid time off for full-time equivalent hours
• Holiday Pay: Compensation for major holidays when worked
• Health Benefits: Health insurance stipend for qualifying hours

• Home Office: Dedicated workspace required
• Technology Provided: Company laptop and software licenses
• Equipment Requirements:

• High-speed internet (minimum 25 Mbps)
• Professional headset for video calls
• Printer/scanner access
• Backup internet connection recommended
• Security: Adherence to company data security protocols and confidentiality agreements

• Response Time: Respond to communications within 2-4 hours during business hours
• Quality Standards: Maintain 95% accuracy rate on all administrative tasks
• Availability: Reliable attendance for scheduled meetings and core hours
• Professional Development: Participate in monthly training sessions
• Reporting: Weekly progress reports and monthly performance reviews

• Cover Letter: Explaining your interest in flexible virtual work and availability
• Portfolio: Examples of administrative work, reports, or presentations (if available)
• References: Contact information for 2-3 professional references
• Availability Statement: Preferred schedule and time zone information

• Initial Review: Applications reviewed within 3-5 business days
• Skills Assessment: Online assessment for qualified candidates
• Video Interview: Virtual interview with hiring manager
• Reference Check: Professional reference verification
• Offer Extended: Conditional offer pending background check

• True Flexibility: Work when you're most productive
• Professional Growth: Opportunities to expand skills and responsibilities
• Supportive Team: Collaborative and understanding work culture
• Technology Forward: Modern tools and systems
• Work-Life Balance: Genuine commitment to employee well-being
• Competitive Compensation: Fair pay with growth potential

Steven Lacey Concept Solutions