Policy Operations Specialist

US Tech Solutions

  • San Francisco, CA
  • Contract
  • Full-time
  • 2 months ago
  • Apply easily
Title: Policy Operations Specialist
Duration: 6 months (Possibilities of extension)
Location: San Francisco, CA (Hybrid role)Project Overview:
  • This role will report to our Policy Strategy & Operations Lead, who oversees the team’s budget, OKRs, internal processes, executive presentations, demos/visits program (showcasing our technology to government stakeholders), and some state policy affairs.
Overall Responsibilities: * Execute our budget plan from start to finish - e.g., ask for supplier invoices, process contracts and Purchase Orders internally, fix payment issues with external suppliers, monthly check-ins with our leads, manage event/org sponsorships
  • Review all team briefing docs used in external meetings to ensure consistent formatting, voice, and style
  • Provide administrative support to the team—like expense reports and helping plan large cross functional or external meetings/events
Top 3 Daily Responsibilities: * Manage our deals/contracts and Purchase Order process, including:
  • Working with internal xfn teams on Policy team contracts.
  • Working with external suppliers on fixing payment process issues.
  • Reminding team members to submit renewals as we approach year-end and ensuring all materials progress through the process.
  • Manage our budget tracker, looping in team members to check that timelines are met, budget is being spent, and that we’re on track before the end of the year.
  • Keep our trains running on time and manage elements of our team operations, including:
  • Develop and maintain templates for critical, frequently used documents for the policy team.
  • Coordinating strategic action item updates and inputs.
  • Provide Policy Team support in creating internal and external presentations.
  • Perform some administrative work, including
  • Submitting expense reports for various team members
  • Managing travel for a few team members
  • Assist with logistics for larger team meetings/events.
  • Execute other duties as assigned.
Mandatory Skills/Qualifications:
  • BA/BS degree.
  • 3-4 years of experience managing logistics, government affairs, and/or public policy operations.
  • Strong organizational skills, excellent written communication, and careful attention to detail—especially with numbers.
  • Ability to work independently in a fast-paced environment.
  • Ability to make judgment with great political sensitivities and deftness.
Non-Essential Skills/Qualifications:
  • Database management experience.
  • Solution-oriented approach to problems.
  • Excellent personal, analytical, and communications skills.
  • Familiarity and interest in public policy and government affairs.

US Tech Solutions