To Apply: Please send a cover letter and resume to before the closing date of September 12th, 2025ABOUT THE OPPORTUNITYThe Ford Foundation is an independent, non-profit grant-making organization working to address inequality. It has supported visionaries on the frontlines of social change worldwide, guided by its mission reduce poverty and injustice, promote international cooperation, and advance human achievement. With headquarters in New York, the foundation has 10 regional offices across Africa, Asia, Latin America, and the Middle East, including China. ( )The Ford Foundation China Office is seeking an Operations Assistant (OA) to support the day-to-day functions of the office. This role works closely with the Operations Director and involves a range of operational responsibilities, including, but not limited to general operations, accounting processes and documentation, logistics and vendor relations, office maintenance, event management, technical support, office records and files archiving, receptionist duties. This position reports to the Operations Director.The ideal candidate is someone with a proven record of success in a multi-faceted, multitasking environment, understanding of and sensitivity to diverse cultural norms and practices. They are excellent team players as well as independent contributors with sharp attention to details, discretion in confidential matters, and ability to work well under pressure.The foundation offers a hybrid work model, flexible work arrangements, a dedicated budget for professional development of staff, family, and caregiver support, generous time off, as well as affordable and comprehensive benefits.HOW YOU WILL CONTRIBUTECompliance/Human Resources/Office support as needed)Providing support for government and internal staff related reporting requirementsEnsuring internal compliance with the foundation policies and proceduresFacility-related compliance issues (fire, health and safety, etc.)Assisting in compliance with regulations related to office’s legal status in countryMaintaining immigration files for staffAssisting the Operations Director in staff recruitment procedures and staff onboarding and offboardingMaintaining employee files and contracts, ensuring accuracy and confidentialityAssisting in generating reports of time and attendance for staff and maintaining attendance records if outside of employee information systemManaging any other tasks or responsibilities may be assigned by the Operations DirectorFinance management AssistanceManaging day-to-day logistics expense reports and vendor payment support processesFiling accounting documentation, ensuring that all are complete and compliantHelping with inventory managementTechnical Support Assistance (IT & Information Management/IM)Preparing and reviewing the annual IT inventory and updating assets in the asset systemCoordinating with headquarters IM staff to ensure compliance with foundation record retention policies and best practicesActing as a liaison between staff, and IT outsource support to make sure global IT practices and activities are implemented in our officeTroubleshooting technical support with assistance of help desk when IT outsource support is not on-site.Resolving simple technical matters and how-to matters for staffBusiness Continuity AssistanceBack-up coverage for Operations Director: monitors risk and responds to incidentsOperations Administration SupportVisitor Management and Reception / Security servicesProviding logistic support for eventsCoordinating with the travel agency for bookings and reviewing travel reportsCoordinates with office services vendors on contracts, service interruptions, and maintenancePreparing and processing contracts for system approvalAssisting in office record management and document filingHelping with subscriptions, the purchasing of office supplies, printings, furniture, furnishings and equipmentFacilities Management AssistanceDay-to-day point of contact for on-site vendor/contractor staffManaging the front office staff and ensuring the office, including all common areas and meeting rooms, are tidy and operational on a regular basisManaging and providing regular upkeep of meeting rooms and shared spacesWHAT YOU WILL NEEDEducation: Baccalaureate degree in related field or relevant and equivalent experience4+ years of experience working in operation-related support rolesExcellent written and oral communication skills in Chinese and English. Exceptional organizational, communications and problem-solving skillsProficiency in Microsoft office programs (Google docs, word, Excel, PowerPoint) and multimedia presentationsStrong client-service orientation and the ability to maintain accuracy in a high-volume work environmentDemonstrated ability to work successfully in multi-faceted, multitasking environmentUnderstanding of and sensitivity to diverse cultural norms and practicesDemonstrated ability to be a productive member of a community of people at work, respecting differences while working toward shared goals, comfort with periods of ambiguity, constructive participation in on-going organizational developmentAlignment To the Mission and Culture of the Ford Foundation:Commitment to the Foundation's mission and core values of equity, openness, collaboration, trust, accountability and urgencyPersonal qualities of humility, capacity for self-reflection, and a sense of humorDiscretion and ability to handle confidential issuesAction-orientated and entrepreneurial self-starter who can work well independently and in teamsSALARY: Salary is based on experience and on the Foundation's commitment to internal equity. A generous local benefits package is provided.The appointment is to commence before or on November 1st, 2025. The closing date for applications is September 12th, 2025. Suitable candidates will be contacted in September. Please do not call us. Applicants who haven't received a response by September 30th, 2025 should regard their application as unsuccessful.To Apply: Please send a cover letter and resume to .#Li-HybridWORKING AT FORDCommitment to creating a culture where everyone feels respectedA hybrid working model and flexible work arrangement policies offer colleagues the opportunity to engage in meaningful ways and the space to maintain a healthy work-life balanceProfessional development and ample opportunities to build your expertise and expand your networkabout what it’s like to work at the Ford Foundation.Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. The Ford Foundation does not discriminate against formerly incarcerated individuals.