Truck Sales & Rental Administrative Assistant (Part-Time)

Packer City International - Appleton

  • Appleton, WI
  • Permanent
  • Part-time
  • 1 month ago
Who We AreAt Packer City/UP International, we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Through teamwork, trust, and communication we empower our employees to take ownership in exceeding our customer expectations.Every employee at Packer City/UP International is absolutely critical to its success and we are always looking for dedicated, qualified personnel to help us on our mission to be the best truck dealership in Northeastern Wisconsin and the UP of Michigan. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years.Position SummaryThe Truck Sales & Rental Administrative Assistant plays a critical role in keeping our operations running smoothly. This position will support the Truck Sales team and coordinates logistics for our drivers on the Rental team, ensuring timely vehicle deliveries, pickups, and seamless communication between departments.Key Responsibilities
  • Coordinate driver schedules, routes, for drop offs and pickups
  • Communicate with customers regarding rental agreements, delivery updates, and general inquiries
  • Assist in maintaining accurate records for truck sales and rentals
  • Assist the Truck Sales team with administrative tasks including data entry, filing, and documentation
  • Track vehicle availability and update inventory systems accordingly
  • Assist with processing rental contracts and ensure compliance with company policies
  • Support invoicing, billing, and related paperwork for sales and rental transactions
  • Collaborate with service, parts, and finance teams to ensure smooth hand-offs and customer satisfaction
  • Handle incoming calls, emails, and other communications in a professional and timely manner
Qualifications
  • 2+ years of administrative experience, preferably in a logistics, transportation, or sales environment
  • Strong organizational skills with the ability to manage multiple priorities
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with inventory or CRM software a plus
  • Ability to work independently and as part of a team
  • Customer-focused mindset with strong attention to detail

Packer City International - Appleton