Administrative Assistant
Chimera Enterprises International
- Fort Detrick, MD
- Permanent
- Full-time
- Execute a multitude of day-to-day administrative functions to ensure operational effectiveness within the executive office by coordinating all interagency interaction (i.e., internal and external stakeholders, within Government and internationally).
- Coordinate with staff and leadership of other organizations by planning and executing internal and external meetings, conferences, and special events. This includes:
- Operating video teleconferencing equipment and general audiovisual equipment
- Managing web conferencing connections for online meetings.
- Ensuring that locations are properly booked for use.
- Developing agendas
- Sending meeting requests and notifications
- Ensuring background documentation, visuals, and briefings are prepared.
- Setting up the meeting space and web- or teleconference
- Providing support during the event
- Draft memorandums and program documentation to support data calls and effectively review final documentation for grammar and formatting.
- Assist with the preparation of PowerPoint and other presentations for official briefings.
- Experience working directly with Senior-level staff.
- Proficiency in the Microsoft Office suite of software, with 5 years of experience using Outlook, PowerPoint, Excel, and Word.
- Possess strong communication skills, both orally and in writing.
- Experience working in the Defense Travel System (DTS).
- Possess a working knowledge of Department of Defense (DoD) classified document handling procedures.
- Associate’s degree and at least 5 years of job-related experience or equivalent.