Project Manager

• Project planning, which includes the development of budgets with profit and loss responsibility, scheduling personnel and tasks, and maintaining production schedules for concurrent projects
• Collaborate with production stakeholders for project cost estimation, owning the accuracy and thoroughness of the estimation process
• Manage the coordination and execution of projects to ensure client satisfaction by delivering projects on-time, within scope and on-budget
• Plan and coordinate the installation of projects by resolving barriers, organizing workflow, and managing tight deadlines
• Oversight of material sourcing to ensure the appropriate quality, quantity and pricing of all project related materials
• Liaise with 3rd party vendors for outside fabrication and material procurement
• Coordinate with team leadership to develop a detailed project plan to monitor, report and sustain progress
• Manage changes to projects’ scope, schedule, and costs using appropriate escalations, communication and updated plans
• Understands risk management, develops plans and implements process improvements to minimize the risk of project plan disruption
• Create and maintain comprehensive project documentation
• Track project performance against KPIs to analyze results against short and long-term goals
• Manage the quality control of projects by monitoring the details to ensure projects meet client expectations and agreed upon scope of work
• Partner with company leadership and shop personnel to schedule project production that drives efficient utilization of shop assets and personnel
• Communicate project challenges and potential solutions to relevant stakeholders, including company and client leadership
• Ability to maintain professionalism and confidentiality at all times, particularly when interfacing with clients
• Must be able to work in a fast paced environment and problem solve by pivoting to solutions quickly
• Ability to lead and work within multi-functional teams to achieve short and long-term strategic goals

• Bachelor's Degree in appropriate field of study or equivalent work experience
• 5+ years experience in the management of large projects—preferably in experiential design/events or in a construction/architectural environment
• Experience creating and managing large budgets ($100K+)
• Experience with complex scheduling that involve multiple stakeholders, elements of fabrication or manufacturing and tight deadlines
• Excellent client-facing and internal communication skills
• Effective written and verbal communication skills, including excellent interpersonal skills that can influence behaviors across an organization
• Solid organizational skills that are reflected through keen attention to detail and the ability to autonomously prioritize tasks related to time management or project deliverables
• Must be forward thinking as it pertains to the projects’ production logistics, supply chain and equipment requirements
• Must have a high degree of initiative, be a motivated self-starter, have a flexible attitude and be able to adapt to a changing environment
• High degree of integrity, energetic, and have an upbeat attitude
• Strong computer skills and spreadsheet-based analytical, budgeting and reporting capabilities - expert in Microsoft Office (Word, Excel, PowerPoint) and Google Suite
• Architectural, exhibit, manufacturing and/or fabrication project experience is preferred
• Willingness to travel as needed for installation or client-facing meetings

• % of projects delivered on-budget
• % of projects delivered on-time
• % estimates delivered on-time
• NPS

Aardvark Studios