Job SummaryThe incumbent provides a range of administrative, installation, purchasing, and scheduling duties. These duties primary revolves around supporting and providing for the Department of Psychiatry's employees and trainees. Administrative duties range from preparing committee documents, and annual reports, independently composing general correspondence and reports. Other administrative duties include coordinate space planning, moves, and renovations. Installation of Information Technology equipment such as desktop computers, laptops, monitors and their accompany peripherals will be a regular weekly occurrence. Other installation will include office furniture and signage. A basic knowledge of purchasing office supplies and electronics is required. Scheduling and logistics management will be a cornerstone of this position. The incumbent will provide conference room management and allocation for the department.The final salary and offer components are subject to additional approvals based on UC policy.To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles SearchPlease note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.To learn more about the benefits of working at UCSF, including total compensation, please visit:OrganizationCampusReq Number77671BREmployee ClassCareerPercentage100%Shift Length8 HoursShiftDaysAdditional Shift DetailsMonday - Friday (some weekends may be needed) & 8:00 AM to 5:00 PMBargaining UnitTeamsters Local 2010 - Clerical and Allied Services Unit (CX)Job CategoryAdministrative SupportRequired Qualifications
Bachelor's degree in related area and minimum one year of experience / or equivalent experience / training.
Demonstrated excellence in supporting committees, writing minutes, and analyzing reports, with a minimum of 1 year experience.
Demonstrated advanced skill set in judgment, analytical assessment, presentation, project management, decision-making, and effective communication to proficiently manage multiple projects simultaneously in a large, complex and matrixed organization.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Demonstrated excellent interpersonal skills. Demonstrated ability to work effectively and collaboratively with and represent an executive to a wide range of constituencies.
Ability to use discretion and maintain confidentiality.
Demonstrated mastery of Microsoft Office tools and Adobe Acrobat. Working knowledge of graphic software tools. Demonstrated proficiency in web-based meeting and survey programs such as Eventbrite, Doodle, and Qualtrics. Demonstrated ability to perform advanced online searches. Demonstrated ability to learn new computer skills and programs quickly.
Preferred QualificationsN/APosition TypeFull TimeDepartment NameM_Psych-LPPI-FacilitiesEqual Employment OpportunityThe University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.Department DescriptionThe UCSF Department of Psychiatry and Behavioral Services is among the nation's foremost resources in the field of child, adolescent and adult mental health. Psychiatry faculty members are recognized for their leadership roles in state-of-the-art, comprehensive and compassionate patient care, pioneering research, excellence in training the next generation of leaders, advancing public policy to advance mental health, and commitment to diversity.About UCSFThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available atJoin us to find a rewarding career contributing to improving healthcare worldwide.
