Business Operations Analyst (Top Secret)

• Organize and maintain both digital and physical records.
• Set up new files and update existing ones with accurate information.
• Prepare files for storage, transfer, or destruction according to company procedures.

• Assist with full cycle onboarding including but not limited to: correspondence, record management, orientation, data collection, and email inquiries.
• Assist with issuing and managing access badges, travel cards, equipment, vehicle assignments, and training program enrollment.
• Maintain rosters and support internal tracking systems for assigned teams.
• Assist and maintain accurate records and files for recruiting events. Manage/coordinate event logistics, budget, and preperation.
• Enter and maintain training records.
• Help prepare presentations, newsletters, and reports.
• Support employee award programs and recognition events.

• Help track and enter timekeeping data using internal systems.
• Assist with resolving timesheet issues and responding to common questions from staff.

• Create a variety of documents such as reports, memos, letters, presentations, spreadsheets, newsletters, and program brochures.
• Draft and finalize written communications from start to finish.
• Proofread documents for accuracy, grammar, format, and policy compliance.
• Review internal documents and polices for accuracy.

• Answer phones, cover desks, and provide general admin support to your assigned division or team.
• Manage calendars, schedule meetings, and book travel (flights, hotels, rental cars).
• ​​​Track key dates and deadlines (also called "suspense dates") and send reminders to keep tasks on schedule.
• Issue building badges and manage ID/key tracking.
• Support staff in preparing internal packages or documentation and ensuring items are routed properly and submitted on time.

• Manage the flow of communications between departments and staff.
• Route incoming messages and tasks to the appropriate person with supporting materials when needed.
• Track task status and follow up on overdue or upcoming actions.
• Track quarterly metrics and field action metrics for visibility and distribution.

• Assist in maintaining, storing, and destroying classified or sensitive materials.
• Prepare, send, receive, and track secure materials and maintain delivery logs as needed.

• Manage reservations for conference rooms and maintain a calendar of meetings, training events, and conferences.
• Coordinate with tech support for any A/V or video conferencing needs. Prepare materials as needed.
• Ensure rooms are clean, set up, and meeting-ready at all times.

• Monitor supply levels and reorder as needed.
• Track supply orders and verify received items.
• Assist with equipment maintenance and troubleshooting (printers, shredders, postage machines, etc.).

• Enter, update, and manage data in spreadsheets and internal databases.
• Use Excel or similar tools to track workload, assignments, facility usage, training schedules, customer requests, etc.
• Prepare reports or summaries using collected data.

• Help staff stay on top of their responsibilities by monitoring project timelines and tasks.
• Track and report on status updates for various internal projects.
• Send regular reminders to managers and assist in planning ahead for upcoming work.

• Review travel requests (DTS) for accuracy before approvals
• Assist with budget prep and reports for travel, supplies, and equipment
• Support staff with travel arrangements and expense processing

• Serve as the Government Owned Vehicle Coordinator
• Track and manage government vehicle use, dispatch logs, and mileage
• Support vehicle recordkeeping and accident documentation
• Assist with minor tech issues and coordinate repair or custodial services
• Help conduct inventory audits of office equipment
• Maintain accurate inventory records of offie property and assets

• Advanced knowledge and proficiency in Microsoft Office Suite
• Effective communication skills (both written and verbal) with the ability to prepare and make group/executive presentations
• Resourcefulness, initiative and skill to function in a fast-paced environment
• Attention to detail in goal/task accomplishment with minimal supervision
• Professionalism and the ability to interact effectively with others
• Ability to meet planned and unscheduled deadlines in a timely manner
• All personnel shall be able to work independently.

• Bachelors Degree (8+ years experience required as a substitution to education requirements)
• 2+ years of relevant experience
• Superior oral and written communication skills
• Knowledge of Microsoft Office, Adobe
• US citizenship and English fluency
• Top Secret Level DoD Security Clearance

Vision Centric