Administrative Secretary - Ambulatory Operations - Full Time (40Hrs)/Day Shift - Detroit
- Detroit, MI
- Permanent
- Full-time
Location: One Ford Place, Detroit MI 48202
Department: Ambulatory Operations
Schedule: Full Time - 40 Hours - Day ShiftGENERAL SUMMARY:We are seeking a highly organized and detail-oriented Administrative Secretary to join our Ambulatory Operations team. This position operates under the direct supervision of a leader on the Leadership Salary Plan (up to and including M07). In this role, you will perform a variety of secretarial and administrative duties including typing routine correspondence, maintaining organized filing systems, distributing internal and external mail, and supporting daily departmental needs.This position requires the ability to use discretion and judgment when screening visitors and phone calls, correcting grammatical and spelling errors in documents, and managing your workload effectively to meet established priorities.KEY RESPONSIBILITIES:Compose, type, and edit correspondence, reports, and meeting materialsMaintain physical and electronic filing systemsDistribute internal communications and mail accurately and efficientlyManage calendars, schedule meetings, and coordinate logisticsServe as the first point of contact for visitors and callers; triage inquiries appropriatelyMaintain confidentiality and handle sensitive information with discretionPerform other administrative duties as assigned to support the leadership and teaQUALIFICATIONS & SKILLS REQUIRED:Computer Proficiency:Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Communication Skills:Clear verbal and written communication skillsAbility to interact professionally with all levels of staff, visitors, and external partnersOrganizational Skills:Skilled in multitasking and prioritizing workload in a fast-paced environmentStrong documentation and record-keeping skillsAttention to Detail:Accuracy in proofreading, formatting, and data entryStrong ability to spot and correct errorsTime Management:Demonstrated ability to meet deadlines and handle multiple tasks with minimal supervisionFlexible and adaptable to shifting prioritiesDemonstrated ability to meet deadlines and handle multiple tasks with minimal supervisionFlexible and adaptable to shifting prioritiesEDUCATION/EXPERIENCE REQUIRED:
- Requires a high school diploma or G.E.D. equivalent.
- One (1) year of experience within an office setting preferred.
- Literacy and experience working with Microsoft Software Programs required.
- Previous experience scheduling appointments/maintaining calendars preferred.
- Interpersonal skills necessary in order to communicate effectively with callers and visitors, and provide information requiring ordinary courtesy and tact.
- Ability to distribute departmental mail and other materials.
- Organization: Corporate Services
- Department: System Ambulatory Ops - Admin
- Shift: Day Job
- Union Code: Not Applicable