ADMINISTRATIVE COORDINATOR 4

State of Louisiana

  • Baton Rouge, LA
  • $2,732-4,682 per month
  • Permanent
  • Full-time
  • 7 hours ago
About this JobThe mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.Step into a critical support role at the heart of the Medical Vendor Administration team! As an Administrative Coordinator 4, you'll play a vital part in ensuring the smooth and efficient handling of sensitive healthcare documentation. From sorting incoming mail and imaging documents to filing and archiving by document type, your keen eye for detail and organizational skills will directly support the department's mission. This position requires discretion, professionalism, and a commitment to confidentiality in all interactions.If you're ready to bring your administrative expertise to a mission-driven team making a difference in public health across Louisiana, this is the role for you! AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.Minimum QualificationsThree years of experience in administrative services.EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.Job SpecificationThe official job specifications for this role, as defined by the State Civil Service, can be found .Job Duties and Other InformationJob Duties:
  • Document Processing and Classification: Receive, process, and accurately classify various types of incoming documents, ensuring timely and correct transmission to member accounts in accordance with departmental standards.
  • Mail Handling and Imaging: Sort and organize incoming mail, scan and image documents, and maintain accurate digital records for efficient access and archival purposes.
  • Filing and Archiving: File and archive documents by specific types to maintain an organized record system that supports retrieval and auditing processes.
  • Confidentiality and Professionalism: Maintain a high level of confidentiality and professionalism in all duties, ensuring sensitive information is handled with discretion and respect during daily operations and staff interactions.
  • Departmental Support and Special Projects: Assist with special projects and provide general support within the Centralized Processing Unit (CPU) and Centralized Scanning Unit (CSU), performing other administrative tasks as assigned by supervisory staff.
Position-Specific Details:
Location: Medical Vendor Administration / Eligibility Field Operations / Member Services Division / Region 2 / East Baton Rouge Parish
Appointment Type: Probationary appointment, Job appointment, Promotional appointment, or Detail to Special Duty
Cost Center: 305-2050400
Position Number(s): 64353How To Apply:No Civil Service test score is required in order to be considered for this vacancy.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Contact Information:
For further information about this vacancy, contact:
Paula Jackson
paula.jackson@la.govLA Department of Health (LDH)Division of Human ResourcesPO Box 4818Baton Rouge, LA 70821225-342-6477This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found atParental Leave - Up to six weeks paid parental leave
More information can be found atHolidays and Leave - State employees receive the following paid holidays each year:
  • New Year's Day
  • Martin Luther King, Jr. Day,
  • Mardi Gras,
  • Good Friday,
  • Memorial Day,
  • Independence Day,
  • Labor Day,
  • Veteran's Day,
  • Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
  • Louisiana State Employees Retirement System (
). LASERS has provided this to give you more detailed information about their system * Teacher's Retirement System of Louisiana (
), * Louisiana School Employees Retirement System (
), among others

State of Louisiana