Time and Attendance Administrator

Peoplease

  • Newark, NJ
  • Permanent
  • Full-time
  • 2 months ago
About PeopleasePeoplease is a leading Professional Employer Organization providing solutions to small and medium size businesses in the blue and gray-collar industries. We transform and enable our clients and partners to achieve their aspirations by providing world-class service, support and administrative solutions in the areas of payroll, human resources, benefits and risk management. At Peoplease, we are connected as People, creating a culture of inclusion & belonging, where Engagement, Integrity, Tenacity, Curiosity, Happy, and Service obsessed is who we are, who we’ve always been, and continues to be the mindset that guides us to improve every day.Role OverviewWe are seeking a detail-oriented and highly organized Time and Attendance Administrator to join the Peoplease team. This pivotal role is essential to the payroll process, involving precise tracking, verifying, and maintenance of employee timekeeping data. This position will be located at our client’s Newark, NJ location and will work closely with client HR and Peoplease internal payroll teams, using timekeeping systems to ensure accuracy and compliance with internal policies and labor laws.Position SummaryThe Time and Attendance Administrator plays a vital role in supporting the accuracy and efficiency of our payroll operations. This position is responsible for maintaining precise employee timekeeping records, resolving discrepancies, and ensuring compliance with labor laws and company policies. Utilizing specialized time tracking software and collaborating closely with client HR and payroll teams, the Administrator ensures that all time and attendance data is accurate, timely, and aligned with organizational standards. This role requires strong attention to detail, excellent communication skills, and a commitment to delivering outstanding support to both employees and leadership.Key Responsibilities
  • Maintain and update employee time and attendance records in compliance with company policies and federal/state labor regulations.
  • Resolve discrepancies in timekeeping systems, including missed punches, system errors, and attendance anomalies.
  • Collaborate with HR and Payroll departments to ensure timely and accurate payroll processing.
  • Generate and analyze attendance reports, identifying trends and providing insights to leadership.
  • Assist employees with timekeeping-related inquiries, delivering exceptional customer service.
  • Administer and optimize timekeeping software (e.g., TimeCo, TCP) and hardware and recommend process improvements.
  • Partner with HR and management to implement and uphold best practices related to timekeeping and labor tracking.
Minimum Qualifications
  • High school diploma or equivalent required; Associate’s degree in Business Administration, Human Resources, or related field preferred.
  • Minimum 2 years of experience in timekeeping, payroll, or human resources administration.
  • Proficient with HRIS and timekeeping software/hardware (such as TimeCo, TCP).
  • Strong attention to detail and accuracy in data entry and reporting.
  • Proficient in Microsoft Excel and other Office Suite applications.
  • Ability to work independently and collaboratively in a team environment.
  • Working knowledge of federal and state labor laws and payroll compliance standards.
  • Strong analytical skills, with the ability to spot patterns and discrepancies in timekeeping data.
  • Experience implementing or transitioning time tracking systems.
  • Familiarity with time tracking, payroll, and HRIS platforms.
  • Competency in data entry and report generation.
  • Comfort working with large data sets in spreadsheet and reporting tools.
  • Excellent written and verbal communication skills.
  • Strong interpersonal and customer service abilities.
  • Discreet and professional when handling confidential information.
  • Solution-oriented mindset with a focus on continuous improvement.
  • Ability to work in the client's Newark NJ office
Physical Demands and Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. This position will be working primarily indoors and some of the time in an outdoor environment. From this movement, the employee will encounter varying temperatures. The normal auto and air travel hazards will apply.

Peoplease