Administrative Coordinator
M-CON MANAGEMENT, LLC
- American Fork, UT
- Permanent
- Full-time
- Greet and welcome visitors, clients, and employees in a friendly and professional manner.
- Answer and direct incoming calls, taking messages or providing information as needed.
- Manage the front desk area to ensure a clean and organized workspace.
- Order Desk Coordination:
- Process incoming orders and inquiries promptly and accurately.
- Coordinate with suppliers and logistics to ensure timely delivery of products.
- Maintain an organized system for order tracking and documentation.
- Office Management:
- Oversee general office maintenance and ensure a tidy and well-organized workspace.
- Manage office supplies, restocking as necessary, and liaise with vendors for procurement.
- Handle incoming and outgoing mail and packages.
- Employee Support:
- Assist employees with various administrative needs, such as travel arrangements, scheduling, and general inquiries.
- Coordinate office events and celebrations, fostering a positive work environment.
- Address and resolve employees' office-related concerns and requests.
- Communication:
- Serve as a central point of contact for internal and external communication.
- Disseminate relevant information to employees, such as announcements, policy updates, and procedural changes.
- Previous experience in a similar administrative or coordination role is required.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficient in office software (e.g., Microsoft Office suite).
- Ability to handle sensitive information with confidentiality.
- Spanish/English bilingual a plus but not a requirement.
- Customer-focused: Friendly and approachable, providing excellent service to clients and employees.
- Detail-oriented: Thorough and accurate in managing orders, scheduling, and office logistics.
- Proactive: Anticipates needs and takes initiative to address potential issues before they arise.
- Adaptable: Comfortable in a dynamic environment, able to juggle multiple tasks efficiently.