Personal Assistant to Senior Executive

The Potter's House

  • Dallas, TX
  • Permanent
  • Full-time
  • 29 days ago
  • Apply easily
We are seeking a highly organized, creative, and dependable Personal Assistant to support a Senior Executive in day-to-day activities. The ideal candidate will assist with ensuring smooth operations of the Executive’s schedule. This role requires someone who is both highly organized and naturally creative, capable of managing executive responsibilities while also supporting media production in an in-home production space. The candidate should be adept at coordinating travel, managing scheduling, and handling key executive support functions, all while maintaining confidentiality and professionalism.
Duties & Responsibilities: Responsibilities including but not limited to:
Executive Support
  • Support the Executive Assistant in calendar scheduling, email communication, and correspondence.
  • Coordinate with the Executive’s Chief of Staff and Executive Assistant on strategic priorities and workflow alignment.
  • Handle special projects as assigned, ensuring efficiency and discretion.
Transportation & Logistics:
  • Drive the Executive to appointments, meetings, events, and engagements.
  • Ensure timely arrivals and manage transportation-related logistics.
  • Maintain a clean and safe vehicle for professional use.
  • Coordinate travel logistics, including flights, ground transportation, and lodging.
  • Coordinate with the Executive’s executive protection officer and corporate security on movements and security considerations.
Media, Event, & Creative Support:
  • Assist in capturing podcast recordings and coordinating social media posts.
  • Support content production in the Executive’s in-home production/office space.
  • Ensure equipment and technology functions smoothly for executive media projects.
  • Assist in planning and organizing events led by the Executive.
  • Work to understand media needs by the organization’s media and marketing departments to ensure assets are shot and delivered to the team.
Basic Qualifications:
  • Bachelor’s Degree
  • At least 5 years of PA experience
  • Valid driver’s license with a clean driving record.
Preferred Qualifications:
  • Organizational and time management skills
  • Tech-savvy, comfortable with both creative and administrative technology.
  • Naturally creative, with a keen eye for content and production support.
  • Strong written and verbal communication skills.
  • Flexibility to adapt to shifting schedules and priorities.
  • A heart for ministry and an understanding of the unique needs of church leadership.
  • Ability to manage multiple tasks with attention to detail.
  • Ability to work independently and in collaboration with a team.
  • A creative mindset with the ability to contribute fresh ideas.
Benefits:
  • 401(k)
  • 401(k) matching
  • Dental/Vision insurance
  • Employee assistance program
  • Flexible spending accounts
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
Schedule:
  • Days and hours may vary
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Such tasks shall be capable of being performed with reasonable accommodation, if necessary, that does not impair a business necessity or impose an undue business hardship and without presenting a direct threat to safety to the applicant or others.Powered by JazzHR

The Potter's House