Personal/Operational Assistant

• Ensure the smooth functioning of the household, keeping the executive organized in day-to-day life, proactively anticipating needs
• Plan and book travel for COO, family members, and practice staff, including flights, accommodations, ground transportation, and itineraries
• Booking tickets for events, making restaurant reservations, and coordinating car service
• Care for three dogs during the business day while the COO is focused on work (smaller dogs, easy to care for)
• Support the COO and practice staff with special projects, including holiday cards, gift purchases, etc.
• Serve as a liaison between the COO, vendors, and service providers for home as needed.
• Ordering household items: managing incoming packages and returns (Amazon, etc.)
• Maintain inventory of household supplies, groceries, and personal items, ensuring everything is well-stocked (not overstocked) and replenished as needed
• Run errands as needed for COO/Marketing team (post office, Staples, etc.)
• Maintain organized records of warranties, contracts, and important documents.

• Highly motivated self-starter with exceptional organizational and communication skills
• Ability to take charge of various administrative and logistical tasks to support the COO's busy lifestyle
• Exceptionally detail-oriented– someone who is concerned with triple-checking items and getting through a list of assignments
• Strong administrative and time-management skills
• Mature, professional, and discreet
• Tech-savvy and efficient with email, calendar apps, and online ordering
• Easy-going, solutions-oriented, and flexible
• Comfortable being able to work in a home or informal office setting
• US work authorization, seeking a long-term role
• At least 2-3 years of proven, verifiable experience in a similar role, with excellent long-term references
• High level of discretion and integrity, with the ability to maintain confidentiality.
• Valid driver's license and a clean driving record.
• Ability to work a flexible schedule, including occasional evenings or weekends; including overnights when COO travels.
• Ability to assist in general office tasks as needed

• Team player happy to partner with existing household staff and practice staff as needed
• Exceptional organization skills: ability to juggle multiple, sometimes competing, priorities seamlessly
• Outstanding written and oral communication skills with strong attention to detail
• Unwavering professionalism, absolute discretion, and exceptional judgment
• Experience as a Household Coordinator, House Manager, or in a similar role within a private residence is preferred
• Strong communication and interpersonal skills, with the ability to manage various relationships diplomatically.
• A proactive and resourceful problem-solver who can handle challenges with minimal supervision.

Babylon Dental Care