Director of Administration

• Oversee accounting processes, including financial reporting, invoicing, and expense tracking.
• Monitor financial performance against budgetary targets and provide regular reports to senior management.
• Lead and collaborate with the finance team to optimize financial processes and ensure compliance with regulatory requirements.
• Negotiate contracts and agreements with vendors to support organizational needs while maximizing cost efficiency.

• Develop and implement HR policies and procedures, oversee recruitment, onboarding, employee relations, benefits administration, and manage performance evaluation processes. Partner closely with HR services provider to procure services and develop and implement policies, processes, and procedures, as appropriate.
• Manage IT infrastructure and systems, provide technical support to staff, ensure data security and privacy compliance. Partner closely with IT services provider to procure services and develop and implement policies, processes, and procedures, as appropriate.
• Source and negotiate contracts with suppliers, manage purchasing processes and vendor relationships, optimize procurement strategies to control costs.
• Oversee and coordinate office layout and design, manage facilities and equipment maintenance, ensure compliance with safety and accessibility standards.
• Develop and implement efficient workflows and procedures to streamline operations and enhance organizational effectiveness.
• Monitor and evaluate operational performance, identifying areas for improvement and implementing corrective actions as needed.
• Create and ensure compliance with organizational policies, procedures, and regulatory requirements across all operational functions.
• Coordinate with department heads to support cross-functional initiatives and projects, fostering collaboration and alignment.

• Conduct regular audits and assessments to evaluate compliance levels and identify areas for enhancement.
• Prepare and submit reports to regulatory agencies and stakeholders as required, ensuring accuracy and timeliness.
• Develop and deliver training programs to staff on compliance-related topics, promoting a culture of compliance and integrity.
• Serve as the primary point of contact for external auditors and regulatory bodies, facilitating audits and inquiries as needed.

• Recruit, onboard, and train administrative staff, ensuring alignment with organizational values and objectives.
• Conduct performance evaluations and provide ongoing feedback and coaching to team members, recognizing achievements and addressing performance issues promptly.
• Cultivate a collaborative and inclusive work environment that promotes teamwork, innovation, and continuous improvement.
• Represent the administrative function in senior management meetings and strategic planning sessions, contributing expertise and insights to inform decision-making.

• Extensive experience in all aspects of financial management, including budgeting, accounting, policy development, and financial analysis. Demonstrated ability to interpret financial data, analyze trends, and make informed recommendations to support organizational objectives.
• Proven track record of effectively leading and managing administrative functions, such as human resources, information technology, procurement, and facilities management. Ability to optimize resources and streamline processes to improve operational efficiency and effectiveness.
• Skilled in organizational development, capable of building structures, crafting policies, and mentoring staff for sustained growth and excellence.
• Excellent verbal and written communication skills in English, including ability to communicate complex issues to a wide range of audiences.
• Ability to think analytically and strategically.
• Proven ability to work with and across teams, both as a team leader and team member.
• Must contribute to an environment that values diversity, equity, and inclusion.
• Must be able to work independently and collaboratively on complex tasks on tight deadlines.

• Develops and implements solutions that show understanding of how partners and/or own work achieves results that are financially, environmentally, and socially sustainable.
• Shares new insights based on in-depth understanding of clients/partners and recommends solutions for current and future needs of clients/partners.
• Initiates collaboration across boundaries and broadly across The Exchange, partner organizations, and other relevant institutions.
• Makes choices and sets priorities with The New York Climate Exchange corporate perspective in mind.
• Helps others to understand problems, partner and client needs, and the underlying context.
• Recognizes the value of diverse perspectives and lived experiences and applies a critical lens to systemic sources of bias and discrimination.
• Applies critical thinking and seeks input and experience from others to recommend a course of action consistent with The Exchange’s strategy.
• Evaluates risk and anticipates the short- and long-term implications of decisions.
• Commits to a decision and acts once it has been reached.

The New York Climate Exchange