HR Representative
- Long Beach, CA
- $43,060-69,463 per year
- Permanent
- Full-time
- Assures proper collection and input of data into HRIS. Assures accuracy and integrity of data in the system by reviewing scheduled exception reports.
- Creates and maintains electronic personnel files and other HR records by filing and pulling files as needed on a daily basis in accordance with department procedures.
- Responsible for entering new hires into the HRIS system, as well as other data entry, as directed and approving data transactions.
- Administer E-verify processes
- Serve as the point of contact for managing training requests including assisting staff members with course enrollment.
- Serve as System Administrator the company’s Learning Management Systems (LMS).
- Respond to and communicate with Employees and Managers on routine inquiries as required.
- Coordinate and facilitate the On-Boarding Orientation, whether at location or via Teams
- Coordinate I-9 verification with hiring managers
- Issuance of termination letters and other documentation, ensuring timely termination of payroll and other benefits. Similarly, responsible for any last day paycheck distribution
- Participate in special projects as required.
- Other non-standard or ad-hoc duties as assigned
- Administer New Hire Onboarding process and follow up process.
- Communication to exiting employees.
- Conduct exit interview in a timely manner and communicate findings to the HR Manager that require immediate attention.
- Ensuring timely processing of employment status changes that affect payroll and other benefits.
- Responsible for any last day pay check distribution (CA Employees).
- Support recruitment activities as necessary, including:
- Managing interview schedules and assisting in the interview process.
- General communication with applicants.
- Assist the HR Department in training and other project roll out as needed
- Analyze HR data. Monitor progress towards desired result based on project plan.
- Act as first level responders to Employee population.
- Preparation of email and documents as required.
- Performs other duties and special projects as assigned
- 10% local travel
- Hybrid Workplace available with this position.
- Bachelor’s Degree in HR /related field is preferred
- PIHRA or SHRM Certification is preferred
- 2 - 4 years related experience
- Knowledge with administration of one or more Learning Management Systems; experience with SumTotal a plus!
- Proficient in Microsoft Office (Word, PowerPoint, Excel).
- Extremely flexible, highly organized, and able to easily shift priorities
- Ability and willingness to take on the administrative duties, heavy work flow processing
- "Customer service" minded professional
- Exceptional written and verbal communication skills.
- Excellent analytical and problem-solving skills.
- Resourceful and highly-organized self-starter.
- Experience with UKG Por (Formerly Ultipro) a plus, but not required
- Strong Written and Verbal Skills
- Maintain regular and punctual attendance.
- Work cooperatively with others.
- Interact with employees and colleagues in an appropriate manner.
- Use a computer for tasks such as communicating via email and preparing reports and work schedule.
- Plan, prioritize and monitor activities.
- Complete assigned tasks/projects in a timely manner.
- Comply with all Company policies and procedures