Assistant Project Manager - Brand Events
Van Wyck & Van Wyck
- New York City, NY
- $65,000-75,000 per year
- Training
- Full-time
Workshop is seeking a detail-oriented Assistant Project Manager to support our events and special projects. This entry-level role is ideal for a highly organized and driven individual with a passion for event production and a commitment to excellence. You will work closely with senior team members, providing both project management and administrative support to ensure the seamless execution of events that meet our exceptionally high standards. This is a unique opportunity to grow within a dynamic, creative, and fast-paced environment. For further consideration, you must submit your application.RESPONSIBILITIES
- Assist lead project managers to design and produce events
- Vendor research, outreach, and communication
- Event coordination including guest list management, printed materials, and favors/gifts
- Organize permits, insurance certificates and other event requirements
- Event responsibilities such as preparing materials for client meetings, invoice processing, maintaining budgets, creating and updating production documents, and writing thank you notes
- Additional responsibilities include client services, design & production based on experience
- Assist with client communications
- Schedule and confirm staff for events
- Book travel arrangements for the event production team
- Track and document event expenses
- Provide on-site event assistance
- Help with ongoing projects such reviewing new vendors for the company or managing internship program
- General office and administrative support, such as answering the phone
This position has an annual base salary range of $65,000 to $75,000. Actual compensation within this range will be determined based on the candidate's skills, experience, education, and other job-related factors permitted by law. In addition to base salary, employees may be eligible for other benefits that impact overall compensation or total rewards. Other benefits include:Paid Time Off (PTO): Enjoy flexible, discretionary PTO to balance your work and personal life, with manager approval and proper coverage
Health Insurance: Comprehensive health benefits include medical, dental, and vision plans, with significant company contributions to premiums and options for FSA or HSA
One Medical and Talkspace Memberships: Complimentary memberships providing primary care and mental health support
401(k) Retirement Plan: Participate in a retirement savings plan with pre-tax and Roth options after six months of employment with a discretionary company match
Cell Phone Stipend: Receive a $100 monthly phone reimbursement after three months of employment
Commuter Benefits: Take advantage of our pre-tax commuter benefits program to save on transit and parking expenses
Gym Reimbursement: Stay fit with a $400 annual gym reimbursement, available to those enrolled in our health insurance planREQUIRED QUALIFICATIONS/SKILLS
Candidates must possess the following qualities:
- Demonstrated interest in events; Innate sense of intellectual and creative curiosity
- Positive, solutions-oriented approach; motivated self-starter who takes ownership of projects and relationships
- Strong written, verbal, and digital communication skills
- Highly organized with exceptional attention to detail; able to prioritize and manage multiple projects proactively
- Works independently and collaboratively with professionalism, integrity, and discretion
- Highly dependable, responsible, ethical
- Polished presentation, with impeccable taste and etiquette (or willingness to learn)
- Proficient in Microsoft Office (Excel and PowerPoint); design software experience (InDesign, Illustrator, AutoCAD, Adobe Suite) is a big plus
- Willingness to work flexible hours, including evenings, weekends, and travel for site visits and events
- 1-3 years of applicable work experience, including special events, communications, preferably in the luxury industry
- Bachelor's degree from a four-year college or university, or a demonstrated curiosity about the world and a desire to learn
- Experience with InDesign, Illustrator, or other design software
- AutoCAD, Adobe Suite and other presentation program skills are a plus