Executive Assistant (Corporate)
Menasha
- Neenah, WI
- Permanent
- Full-time
- Coordinate the day-to-day and long-range activities and operation of corporate executives
- Manage complex and dynamic calendars
- Manage all aspects of travel arrangements such as booking, preparing travel itineraries, making changes as needed and submitting expense reports
- Coordinate meetings to include participant’s travel, lodging, dining arrangements and meeting space as needed
- Creates, develops, and/or edits visual presentations as needed: prepare materials and communications for corporate executives. May support these activities for the CEO and the Board of Directors as needed.
- Serves as the liaison between the businesses, corporate executives, and/or Board of Directors and Shareholders as needed. Facilitates communication, plans events and business meetings, and distributes information. May be asked to draft agendas and record minutes on occasion.
- Supports the coordination of quarterly Board of Director meetings and monthly Board of Directors calls, including preparing materials and arranging logistics to include travel, entertainment, meals, lodging, meeting environment, and other responsibilities as needed.
- Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when requested. Responds to regularly occurring requests for information.
- Prepares general correspondences, memos, charts, tables, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Provides support to and collaborates with other Executive Assistants and Administrative Assistants across the enterprise, and may assume back-up responsibilities of these roles as needed.
- Must be highly organized, with a strong attention to detail and follow-through
- Must demonstrate strong communication, teamwork and interpersonal skills
- Ability and willingness to take responsibility and deliver results with a spirit of innovation and strong commitment to excellence
- Demonstrated ability to plan, organize and prioritize workload to satisfy the expectations of multiple constituents to successfully meet deadlines
- Must be sensitive to the nature of the role, exercise discretion in both internal and external communications, and maintain company information in strict confidence
- Prior experience as an Executive Assistant supporting the C-Suite level
- Experience with a private company and/or Board of Directors preferred
- Minimum of 8 years of progressive administrative support experience demonstrated through work or military experience, with a minimum of 4 years as an executive assistant
- Managed complex and dynamic calendars supporting multiple executives with calendar management, travel arrangements, scheduling of meetings and events
- Exercise mature judgment and able to work independently under minimal supervision
- Bachelor’s degree an advantage
- Excellent computer skills; proficient and in-depth knowledge of relevant software such as Microsoft Office Suite (Word, Excel, PowerPoint) and internet research abilities.
- Knowledge of, or ability to learn software applications related to the core functions of the role (e.g., document and information management, communication, administration of corporate office financial transactions and activities, etc.).