Part time Admin Assistant - Legal and Compliance
Globalchannelmanagement
- San Jose, CA
- Permanent
- Full-time
- 10 hours/week, onsite in San Jose, CA (Hybrid not applicable this role is primarily onsite)
- Administrative Assistant - Legal and Compliance duties:
- Experience in administrative, legal, or executive assistant roles.
- Proficiency in scanners, digital filing systems, Google Workspace.
- Must handle sensitive legal and compliance information with discretion.
- Experience in Mail management, Legal administrative support and Data Entry.
- Knowledge of case and legal order management tools Safari and JIRA.
- Monday, Tuesday, and Thursday
- Prepare, edit, and organize legal or business documents
- Help with ad hoc legal requests
- Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week)
- Digitally distribute mail to the appropriate team members or systems
- Maintain secure handling and storage of sensitive or confidential materials
- Review incoming legal emails and upload digital files to our legal order management tool
- Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry:
- Enter and update case information in our litigation management system
- Assist with organizing and maintaining accurate legal records
- Generate and distribute basic reports as needed