Administrative Assistant

Vaco

  • Indianapolis, IN
  • $20.00-24.00 per hour
  • Permanent
  • Full-time
  • 19 hours ago
  • Apply easily
Vaco has partnered with a healthcare industry client near downtown Indianapolis to fill an Administrative Assistant position.Schedule: This is a full-time in office position. Regular hours will be Mon-Fri, 8am -5pm. There is also a requirement to attend two evening virtual board meetings per month. Office hours can be adjusted those days.Responsibilities:
  • Provide administrative assistance for the organization’s CEO and CFO
  • Outgoing mail postage.
  • Building vendor correspondence\coordination
  • Keep inventory and order office supplies
  • Take reception cash to the bank and make change when needed,
  • Prepare monthly Board of Director meeting packets.
  • Prepare other meeting packets as assigned.
  • Manage meeting schedules for CEO & CFO.
  • Set up the community room for monthly staff meetings.
  • Attend monthly Finance Committee meeting (3rd Tuesday of each month 5:00pm – 6:00pm. Currently all are virtual and can be attended from home) and take minutes. Compile minutes for CFO review after.
  • Attend virtual monthly Board of Director meetings and record the minutes (4th Tuesday of the month January – October. November and December are scheduled around the holidays and can very. These are virtual except March, June, September, & December when they are in-person at the clinic; 6:00pm – 8:00pm). Compile minutes for review after.
Qualifications:
  • Previous administrative support experience
  • Strong level of professionalism
  • Excellent written and verbal communication skills
  • Proficiency in MS Office
  • Data entry skills
  • Proven record of dependability and strong attendance record

Vaco