Job Title: HR Generalist / Administration Coordinator Location: Columbia, MD (Onsite) Job Type: Full-Time Job Description:We are seeking a versatile and detail-oriented professional to join our team as an HR Generalist / Administration Coordinator. This hybrid role combines human resources, financial compliance, contract/vendor management, and office administration responsibilities. The ideal candidate will have a strong background in HR operations, accounting fundamentals, and administrative support, with the ability to collaborate across departments and drive operational efficiency.Key Responsibilities:Human Resources & Employee Relations
Manage the full employee lifecycle, including onboarding, orientation, performance tracking, and offboarding.
Administer employee benefits (insurance, PTO, leaves, etc.) and serve as the primary point of contact for related queries.
Maintain compliance with HR policies, labor laws, and organizational procedures.
Handle employee relations matters including conflict resolution, disciplinary actions, and policy enforcement.
Support employee engagement, motivation, and workplace culture initiatives.
Payroll, Finance & Compliance
Support accounting and payroll processes including payroll administration (using ADP or similar), garnishments, invoicing, and reconciliations.
Ensure accurate and timely financial reporting while adhering to accounting principles and compliance standards.
Assist with budgeting, financial projections, and ad hoc financial reporting.
Coordinate with external auditors, ensuring timely submission of required documentation.
Provide recommendations to optimize financial efficiency and working capital management.
Contracts & Vendor Management
Oversee vendor and client contract lifecycle - drafting, reviewing, negotiating, and monitoring compliance.
Collaborate with legal counsel to minimize risks and ensure contract terms align with organizational goals.
Manage vendor relationships to ensure timely service delivery and cost efficiency.
Office Administration & Operations
Coordinate day-to-day administrative tasks, office policies, and contractor/vendor relationships.
Ensure smooth operation of office functions, including facilities, supplies, security, and mail management.
Support senior management with operational and administrative needs.
Streamline internal processes to improve efficiency and compliance.
Qualifications
Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field.
2 5 years of professional experience across HR, finance, and/or administration.
Knowledge of HR functions (onboarding, payroll, benefits, compliance) and accounting principles.
Experience with HR software, payroll systems (e.g., ADP), ERP/financial tools; familiarity with Unanet or Deltek is a plus.
Strong organizational and multitasking skills with attention to detail.
Excellent communication and interpersonal skills for cross-functional collaboration.
Demonstrated problem-solving ability and high integrity in handling sensitive information.
Experience in vendor and contract management preferred.
