Sponsored Programs Specialist

University of Colorado

  • Colorado Springs, CO
  • $50,058-60,000 per year
  • Permanent
  • Full-time
  • 1 month ago
Sponsored Program SpecialistOffice of Sponsored ProgramsElevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!Who We AreThe (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Sponsored Program Specialist to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. The work location for this position is hybrid. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.At the base of the Rocky Mountains, is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.Salary Range: $50,058.00 - $60,000.00 annually. Compensation will be commensurate upon experience and qualifications.At UCCS, our employees are our most valued asset. We're proud to offer:
  • Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
  • Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
  • Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
  • Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
  • Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
  • Want to know your total compensation? Use our
to get the complete picture!SummaryThis position, reporting to the Director of Sponsored Programs, is responsible for supporting all pre-award activities, ensuring institutional compliance with diverse federal, state, and university rules, regulations, policies and procedures. This position provides high quality support and customer service to faculty, staff and sponsor representatives. This full-time position has the option for flexible hours and to work remotely on a partial or full-time basis. Working remotely will require access to the internet. This position is temporarily funded for two years.Essential FunctionsThe duties and responsibilities of the position include, but are not limited to:
  • Assist PI’s and others with preparing sponsored program applications, including review to ensure compliance with RFP, reviewing/preparing project budgets and justifications, completing agency forms, uploading proposal documents to on-line systems as necessary;
  • Review applications and budget proposals for accuracy and completeness, and ensure compliance with university, sponsor, state, and federal polices and regulations;
  • Maintain professional communication with principal investigators and others to ensure smooth processes for submitting proposals and accepting awards;
  • Communicate with departments, divisions, PI’s and sponsored program administrators regarding administrative, budgetary and compliance requirements;
  • Develop, refine, and perform quality assurance processes to ensure compliance with appropriate regulations governing sponsored programs;
  • Provide support to the Director, as requested, such as researching and preparing topic specific training materials;
  • Develop, coordinate, and deliver activities, including meetings and workshops, in support of training and outreach to support the success of sponsored programs including topics, such as locating funding opportunities, proposal & budget preparation, allowable costs, and compliance with federal circulars;
  • Monitor various complex and changing regulations and federal guidance as it applies to sponsored programs administration in order to assist in the interpretation and application relating to pre- and post-award administration of grants, contracts, and cooperative agreements;
  • Perform initial review of grant and contract awards for compliance with university rules and regulations;
  • Ensure accuracy of database of proposals and awards, prepare reports, initiate speedtype request, and other associated tasks;
  • Collaborate with the Director to develop, refined and enhance sponsored programs processes, policies, and procedures;
  • Serve as back-up to the Research Compliance Specialist, and
  • Collaborate with the Director and Assistant Director for Research Compliance on special projects as assigned.
Tentative Search Timeline
  • This position is opened until filled.
  • Potential start date: August 15th, 2025.
All employees of the University of Colorado Colorado Springs (UCCS) are required to complete training on policies and procedures administered by the Office of Institutional Equity (OIE), under the supervision of the Associate Vice Chancellor of Institutional Equity/Title IX Coordinator. Required training includes: understanding and reporting conduct prohibited by the sexual misconduct, protected class nondiscrimination, and conflicts of interest in cases of amorous relationships policies, related retaliation, and compliance with accommodations regarding disability, pregnancy or related conditions, and religion. All employees are also designated as “responsible employees” and are required to report conduct prohibited under these policies, and student disclosures of pregnancy or related conditions directly to the OIE and to provide OIE’s contact information to any student disclosing pregnancy or related conditions. More information is available at: .Note: This job description outlines this role's general responsibilities, qualifications, and physical requirements at UCCS. It is not an exhaustive list of all required duties, responsibilities, and qualifications. The university reserves the right to modify, add, or remove duties and responsibilities as needed to meet the university's needs.QualificationsQualifications
  • Must have a Bachelor’s degree in communication, management, business, or relevant degree and administrative experience, OR combination of education and experience in sponsored programs administration equivalent. Candidates with other equivalent qualifications may be considered.
  • Experience in an academic or research healthcare organization is preferred.
  • Experience in sponsored administration or higher education programs is preferred.
UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

University of Colorado