Conference Assistant
- Burlington, VT
- $23.50-25.50 per hour
- Permanent
- Full-time
Posting SummaryThe Conference Assistant provides administrative and logistical support for continuing medical education conferences and events. Responsibilities include communicating with faculty, exhibitors, and participants; arranging travel and lodging for speakers; preparing conference materials; and supporting on-site registration. The role also involves maintaining and updating tracking systems, generating certificates and reports, coordinating with internal departments on registration logistics, and ensuring all accreditation and planning deadlines are met. Additional duties include assisting with promotional materials, managing vendor databases, updating conference websites, and supporting survey development and evaluation efforts.
Minimum Qualifications (or equivalent combination of education and experience)Associate's degree or equivalent experience and one to three years related administrative support experience required. Strong organizational, communication, and multitasking skills are essential as well as, a proven history exhibiting attention to detail required. Proficiency with Microsoft applications is required. Ability to word process at speed of 40 wpm required
Desirable QualificationsProficiency with Basecamp or similar project management applications highly desirable. Previous conference or event experience desirable
Anticipated Pay Range $23.50/hour - $25.50/hour
Other Information
Special Conditions Occasional evening and/or weekends required (if non-exempt position, may result in overtime), This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position, Travel to and from worksites required, A probationary period may be required
FLSA Non-Exempt
Union Position Yes, UVMSUPosting DetailsPosition will be posted for a minimum of one week, after which it is subject to removal without notice. Job Location Colchester, Vermont, United States
Job Open Date 08/19/2025
Job Close Date (Jobs close at 11:59 PM EST.)
Open Until Filled NoOur Common Ground StatementThe University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM's mission and advancing Our Common Ground values through the execution of their job duties.Position InformationPosition Title Office/Prgm Support Generalist
Posting Number S5709PO
Department Cont Medical & Interprof Ed/55090
Position Number 011616
Percent of Full-Time 1.00
Standard Hours at 1.0 FTE 37.5
Term (months per year) 12Supplemental QuestionsRequired fields are indicated with an asterisk (*). * Please specify here where applicable. Enter "NA" if not applicable.(Open Ended Question) * How did you hear about this employment opportunity?
- Chronicle of Higher Education
- HigherEdJobs
- Inside Higher Ed
- Seven Days
- UVM Employee (Please specify below)
- UVM Employment Web Site
- Vermont JobLink (Department of Labor)
- Other (Please specify below)
- Cover Letter/Letter of Application