Administrative Assistant - Part-time, On-site

Connico

  • Hebron, KY
  • Permanent
  • Part-time
  • 1 day ago
  • Apply easily
Administrative Assistant (Part-Time)
Location: Hebron, KY (On-site, Tues–Thurs, 8 AM–5 PM)
Department: Administration
Reports To: Administrative Director
Supports: COO, Operations & Leadership Team, Hebron Office
Classification: Part-time hourly, non-exempt (24 hours per week Tues-Thurs, no benefits)About Connico
Connico is a national construction consultancy known for our expertise in aviation and transportation. Founded in 1990, we’ve built a reputation for delivering cost estimating, scheduling, planning, and project management services that help our clients succeed in complex infrastructure projects. At Connico, we value respect, integrity, innovation, resiliency, inclusivity, and thoughtfulness - and we’re proud of the collaborative, people-first culture we’ve built.Position Overview
We are seeking a highly organized, proactive Administrative Assistant to support our COO, Operations & Leadership team, and Hebron, KY office. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys balancing executive support, office administration, and stakeholder communication.As the first point of contact for many internal and external partners, you’ll ensure seamless operations, professional communications, and a welcoming office environment. This is a part-time, on-site role (24 hours/week, Tues–Thurs) - perfect for a skilled professional looking for consistent workdays and meaningful contributions without the demands of a full-time schedule.What You’ll DoExecutive & Leadership Support
  • Provide direct support to the COO, including calendar management, communications, and prioritization of requests.
  • Act as a gatekeeper by screening calls, visitors, and requests to protect executive priorities.
  • Draft, edit, and prepare executive communications (emails, memos, presentations).
  • Prepare briefing materials for leadership ahead of key meetings and client engagements.
  • Arrange executive travel logistics, including hotels, conference registrations, and sponsorship materials.
  • Assist leadership with special projects, research, or event coordination as assigned.
Documentation, Systems & Communications
  • Maintain company forms, templates, and documentation for accuracy and accessibility.
  • Organize physical and digital filing systems, ensuring timely retrieval of contracts and records.
  • Perform data entry, manage databases, and create reports/presentations as directed.
  • Support leadership by maintaining accuracy in shared systems (SharePoint, GoCo, The Terminal).
  • Collect, organize, and maintain business contacts, ensuring timely follow-up.
Meeting & Event Coordination
  • Schedule and coordinate recurring and ad-hoc meetings (EOS weekly, SLT quarterly, 1:1s, client meetings).
  • Take minutes and track follow-ups for EOS and SLT meetings; distribute to-dos and ensure accountability.
  • Maintain and update the EOS weekly agenda annually.
  • Prepare agendas, handouts, binders, and executive materials for leadership and client sessions.
Confidentiality, Culture & Professionalism
  • Handle confidential information with complete discretion.
  • Maintain a professional, approachable presence in support of leadership and the Hebron office.
  • Anticipate leadership and office needs, addressing issues proactively.
  • Demonstrate discretion, integrity, and alignment with Connico’s values in all responsibilities.
Office Administration & Operations
  • Provide front-desk coverage, greeting and assisting visitors, and answering calls professionally.
  • Process incoming/outgoing correspondence, including Hebron office mail.
  • Order, track, and maintain office supplies (including breakroom inventory).
  • Serve as liaison with the landlord and vendors to address facility needs.
  • Oversee daily office functions: supplies, printing, mailing, and logistics.
  • Foster a welcoming, professional office environment that reflects Connico’s values.
Who We’re Looking For
  • Associate degree in Business Administration, Office Management, or related field; or equivalent experience.
  • 3+ years of administrative or executive support experience, ideally in professional services or consulting.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
  • Experience with scheduling, travel coordination, and meeting logistics.
  • Strong written and verbal communication skills; able to draft professional correspondence.
  • Ability to maintain confidentiality and handle sensitive information.
  • Highly organized, dependable, and proactive problem-solver.
  • Strong interpersonal skills and customer-service mindset.
Why Join Connico?
  • Opportunity to make a direct impact supporting executives and leadership in a respected, growing consultancy.
  • Consistent 3-day work schedule (Tuesday–Thursday, 8–5) with Fridays and Mondays off.
  • Collaborative culture rooted in respect, innovation, and integrity.
  • A chance to be part of a team shaping the future of aviation and infrastructure projects.
If you’re a dependable professional who thrives on organization, confidentiality, and executive support, we’d love to hear from you! Apply today to join Connico’s Administrative team in Hebron, KY.Powered by JazzHR

Connico