Commodity Purchase Liaison
- Springfield, IL
- Temporary
- Full-time
Closing Date: 09/09/2025
Agency: Department of Human Services
Class Title: EXECUTIVE I - 13851
Skill Option: None
Bilingual Option: None
Salary: Anticipated Salary $5,928-$8,493/month ($71,136-$101,916/year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC062 Technical Employees, AFSCME
Merit Comp Code:This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Why Work for Illinois?Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position OverviewServes as Commodity Purchase Liaison to other state agencies in coordinating purchasing requirements; coordinates with the Division of Mental Health (DMH)/Division of Developmental Disabilities (DDD) management staff, CMS procurement personnel, State Comptroller’s Office, Bureau of Budget personnel to resolve procurement difficulties, specification structuring differences, funding problems, equipment purchase approvals and procurement cycle problems. Oversees annual and periodic physical inventory commodity reports for all Department of Human Services (DHS) facilities and warehouses.Essential Functions
- Serves as Commodity Purchase Liaison.
- Serves as the point of contact for facilities to determine the correct material numbers to use under the Systems, Applications and Products/Enterprise Resource Planning (SAP/ERP) System.
- Oversees the physical inventory commodity reports for facilities and both DHS Warehouses.
- Reviews and provides recommendations for authorization to supervisor for all procurement purchases for State-Operated Facilities, including food, clothing, and office and cleaning supplies.
- Advises supervisor on purchasing issues.
- Coordinates facility requests for hand-held radios.
- Disseminates key information from the Agency Procurement Office.
- Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
- Requires one (1) year of responsible administrative experience in a public or business organization, OR completion of an agency approved professional management training program.
- Of the one (1) year of required experience, requires one (1) year experience working with physical inventory and performing commodity purchase reviews and approvals through checking special requisitions, suborders, preprinted requisitions, authorization amendments and cancellations by utilizing a purchasing system such as Systems, Applications and Products/Enterprise Resource Planning (SAP/ERP) System, for a large public or private organization.
- One (1) year of professional experience working with physical inventory and performing commodity purchase reviews and approvals through checking special requisitions, suborders, preprinted requisitions, authorization amendments and cancellations by utilizing a purchasing system such as Systems, Applications and Products/Enterprise Resource Planning (SAP/ERP) System, for a large public or private organization.
- Two (2) years of professional experience overseeing physical inventory commodity reports for a large public or private organization’s warehouse.
- One (1) year of professional experience reviewing and providing procurement purchase recommendations for a facility, such as food, clothing, and office and cleaning supplies.
- Two (2) years of professional experience assisting in developing and providing responses to purchasing related audit issues.
- Requires ability to travel in the performance of duties, with overnight stays as appropriate.
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
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