Accounts Payable Specialist

• Receive and review invoices from vendors.
• Match invoices with purchase orders and verify receipt of goods and services.
• Enter invoices into the accounting system and ensure timely and accurate processing.
• Ensure accurate coding of expenses under purchase orders, and vendor bills.
• Verify accuracy, completeness, and approval for payment.
• Prepare and process timely payments via credit card, check, ACH or Wire.
• Schedule and track payment dates to ensure timely payments to vendors.
• Communicate with vendors regarding invoice discrepancies, issues, or payment inquiries.
• Maintain and organize accounts payable files, including invoices, payment records, and correspondence.
• Assist with recording and reconciling credit card transactions.
• Setup and maintain vendor accounts in the accounting system.
• Ensure compliance with company policies and procedures.

• Support the accounting team during month-end and year-end close processes.
• Provide support for external audits and reviews.
• Provide administrative assistance to the accounting department as needed.
• Assist in correspondence, reports and other documents.
• Backup and support reception desk as needed.
• Assist with special projects and other accounting tasks as assigned.

• High school diploma or equivalent; an associate’s or bachelors degree in accounting or a related field is a plus.
• 2-3 years of related experience and training; or equivalent combination of education and experience.
• Prior experience working with accounting software is required; NetSuite experience is plus.
• PC literacy, with a working knowledge of MS Word and Excel.
• Effective written and verbal communication skills.
• Aptitude for numbers and appreciation for accurate data entry.
• Demonstrates strong organizational skills and excels in prioritizing tasks to adhere to tight deadlines.
• Demonstrates analytical and problem-solving skills.
• Team player and collaborates with other departments in the organization.
• Able to work efficiently with minimal supervision.

• Employee Ownership through our Employee Stock Ownership Plan (ESOP): When you join our team, you’re not just an employee—you become an employee-owner, sharing in the success of our company and shaping its future.
• Culture of CARE for our Employees: We go beyond traditional health and wellness programs, offering in person and virtual Care Partners whose only mission is the health and happiness of our employees and their families.

• 401(k) & Roth + Employee Stock Ownership Plan
• Medical, Dental, Vision & Life Insurance
• Vacation, sick leave and paid holidays – including your birthday!
• Employee Assistance & Care Programs
• Additional perks & employee award programs

Financial Statement Services, Inc