Position Overview:The Executive Assistant acts as an executive support partner to leaders and their direct reports. The role involves coordinating site level projects, scheduling meetings, and managing calendars for leaders. This role anticipates upcoming needs of executives in a fast paced, growing environment. Job Description:What You’ll Do
Prepares and arranges meetings, calls, and events (conference rooms, catering, A/V needs), working with internal departments to arrange
Obtains, prepares and retains sensitive information with the highest confidentiality
Partners harmoniously with many levels in the organization
Receives and interacts with incoming visitors
Coordinates and schedules internal and external visitor tours
Establishes Frequent contact with customers, corporate executives, both internal and external and Fujifilm corporate offices
Coordinates with leader and makes travel arrangements using Concur system and directly with travel agents
Processes expense reports
Identifies and resolves problems in a timely manner as necessary
Reviews and answers inquiries on own initiative and determines within established guidelines if executive action is required
Refers routine matters to appropriate parties for action and follows up to ensure proper disposition
Executes duties with a high level of confidentiality and adherence to ethical standards concerning sensitive data.
Performs other duties, as assigned
Basic Requirements
High School Diploma or GED with 10 years of previous experience in a progressively responsible administrative/office management experience OR
Associate’s degree with 8 years of previous experience previous experience in a progressively responsible administrative/office management experience OR
Bachelor’s degree with 6 years of previous experience in a progressively responsible administrative/office management experience
Minimum of 3 years working as an executive assistant with C-level executives in a dynamic office environment
Excellent written and verbal communication skills,; Advanced proficiency with the MS Office Suite
Preferred Requirements
Previous experience in the biotechnology, life sciences, or pharmaceutical industry
Physical Requirements & Working Environment
Ability to sit for prolonged periods of time - Up to 240 Minutes
Ability to conduct activities using repetitive motions that include wrists, hands and/or fingers
Ability to conduct work that includes moving objects up to 10 pounds
To all agencies: Please, no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email, the internet or in any form and/or method will be deemed the sole property of FUJIFILM, unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in place. In the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired, no fee or payment of any kind will be paid.
