PROGRAM SPECIALIST IV-DOE - SES
- Tallahassee, FL
- $50,585-52,000 per year
- Permanent
- Full-time
- Your Candidate Profile (application) must be complete in its entirety.
- Work History (in easy to review chronological order) Consists of:
- Any position held by a State of Florida Agency
- Any position held by a Florida University
- All periods of employment from high school graduation
- All periods of current or prior unemployment
- Gaps 3 months or more must be accounted for*
- Any Education
- Any Volunteer Experience
- Your resume and application must match
- *Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
- It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
- Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
- Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
- The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
- If claiming
, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.If you are missing any of the items above, your packet may be held up at the final review step.NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection processOFFICE CONTACT:Genesis O'Neal, 850-245-9450JOB DESCRIPTION:This position must be capable of handling multiple priorities in a high-volume setting relating to the various subject matter areas within the Office of Safe Schools (OSS). This is a highly responsible and professional position that will serve as a Contract Manager managing multiple contracts for the Office of Safe Schools. This position is responsible for performing highly technical, consultative, and administrative work. This position will collaborate with each section within the office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.DUTIES & RESPONSIBILITIES:(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:
- Serve as the primary point of contact with service providers, ensuring positive provider relations and timely and effective resolution of issues.
- Maintain good working relationships and close coordination with stakeholders from partnering agencies, vendors, and subrecipients.
- Ensure ongoing provider delivery of quality services and adherence to contract terms and performance expectations in a positive, professional, transparent, and accountable manner.
- Review and approve deliverables, monitor provider performance and ensure accountability for service provision.
- Review, approve, and process provider invoices and maintain detailed accounting and expenditure documentation.
- Maintain official contract agreement files in accordance with statute, department operating procedures, funding source requirements and requirements of the Department of Management Services and the Department of Financial Services.
- Perform contract monitoring for assigned contracts and participate in cross-unit program monitoring team activity as needed. Monitoring activity includes desk audits, file reviews, corrective action planning and technical assistance where necessary.
- Perform contract renewal, amendment, and closeout duties, including contract evaluation and review and documentation of provider performance.
- Conduct regular and ad hoc analyses of budgets, expenditure reports, projections, and other financial documents related to OSS contracts for compliance with federal and state statutes and regulations, applicable funding restrictions and operating procedures and general accepted accounting principles.
- Perform other related duties as required.
- At least 2 years of professional work experience
- High School diploma or equivalent
- Proficient in Microsoft Office Suite
- 1 year of contract experience.
- Applicants who meet both the professional and educational experience.
- Applicants who have direct experience with contracts.
- Applicants who complete application information and hire requirements listed in the advertisement to completion.
- Seamless Articulation and Maximum Access
- Skilled Workforce and Economic Development
- Quality Services
- State Group Insurance coverage options+
- Retirement plan options, including employer contributions ( )
- Nine paid holidays and a Personal Holiday each year
- Annual and Sick Leave Benefits
- Student Loan Forgiveness Program (Eligibility required)
- Flexible Spending Accounts
- Tuition Fee Waivers (Accepted by major Florida colleges/universities)
- Ongoing comprehensive training provided
- Career Growth
- Highly skilled, professional environment
- Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
- Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.