Executive Assistant
YMCA
- Fort Lauderdale, FL
- Permanent
- Full-time
- Provides administrative assistance, such as preparing presentations in Word, Excel, and / or PowerPoint, conducting research for related materials on behalf of C-Suite leadership.
- Manages calendars and meetings, including sending reminders, event preparation and organizing catering, when necessary.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting, analyzing, and proof-reading information, initiating telecommunications.
- Completes expense reports on behalf of C-Suite leadership.
- Organizes materials for all meetings including preparation of research, briefing / event memos, and related materials.
- Acts as a liaison with other Y departments, Y family centers, and outside agencies / companies at the highest executive level, (i.e., CEO’s, staff members, volunteers, executive assistants, etc.)
- Provides excellent customer service to all staff, board, volunteers, members, and guests.
- Maintains confidential, sensitive information and materials in a professional and private manner.
- Implements all work assignments required from the C-SUITE with a sense of urgency, including budget preparation, supply fulfillment, filing and assist with other specialized business functions within the Association as assigned.
- Works as a cohesive member of the Executive Assistant team with the day-to-day operations of Senior Management; ensuring proper coverage of Senior Management assistance and with events and projects as assigned.
- Other duties as assigned
- Innate desire to provide excellent customer service.
- Enjoys interacting with individuals of all levels.
- Calm professional demeanor.
- Emotionally mature, able to initiate, conduct and navigate difficult conversations with individuals at all levels.
- Bachelor’s degree or comparable experience in related field.
- Minimum of five years of experience working in an Executive Assistant role supporting C-Level executives.
- Advanced proficiency in Microsoft Office (Word, Excel, and Power Point).
- Excellent communicator, able to interact with people of all levels in a confident and professional manner.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Excellent people skills: ability to communicate with individuals at all levels.
- Ability to maintain confidentiality and manage sensitive situations.
- Excellent customer service skills.
- Team player with great attitude, judgement, and discretion.
- Must be meticulous individual, with outstanding organizational and follow up skills.
- Ability to multi-task, prioritize and exercise initiative.
- Ability to work independently and meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Ability to work flexible hours as dictated by the needs of the C-Suite leadership.
- Ability to anticipate and think outside of the box with a sense of urgency.
- Bi-lingual, English, and Spanish language, a plus.