Senior Client Billing Specialist

Oxford Financial Group

  • Carmel, IN
  • Permanent
  • Full-time
  • 17 days ago
  • Apply easily
POSITION SUMMARYThe Senior Client Billing Specialist is responsible for all Family Office Services (FOS) billing-related activities, recording revenue in the Accounts Receivable system, distributing fee-related reports and provides back-up to Billing Team members as required.DUTIES & RESPONSIBILITIESResponsible for all FOS invoices, including Personal Financial Planning (PFP), Private Family Services (PFS) and Project fees
  • Prepares all PFP, PFS and Project fee cover letters and manual invoices and sends to the Managing Directors (MD) for signatures
  • Updates the Master Spreadsheet with PFP anniversary dates, amounts for new and renewals, payment methods and tracks fee increase notifications
  • Updates the MD Client Renewal/Anniversary Meeting Information spreadsheets
  • Enters amortization schedules
  • Enters all FOS invoices in the Accounts Receivable system
  • Enters all FOS invoices in the manual invoice section of The Hub
  • Profile and save signed letters and invoices in Guardian
  • Updates The Hub with the renewal period and Underwriting categories
  • Reconciles the FOS related General Ledger Accounts
Performs daily billing related tasks
  • Enters all Investment Management (CIO) invoices into the Accounts Receivable system during the quarterly billing process
  • Prepares and posts the daily check deposit
  • Prepares invoices for direct bill clients
  • Prepares fee summaries for clients who receive them quarterly and upon request
  • Maintains Private Market Investments withholdings spreadsheet and posts fees withheld from distributions
  • Generates and distributes the outstanding AR Report to Finance and the Managing Directors. Researches outstanding invoices and provides copies.
Performs other duties as assigned
  • Assist in research items
  • Assist in audits
  • Provide backup to team when required
QUALIFICATIONS
  • Bachelor’s degree or equivalent
  • Strong computer skills – MS Word and Excel experience required
  • Three to five years’ experience in Accounts Receivable or other accounting-related area
  • Must have a professional demeanor with the utmost respect for confidential matters
  • Must be able to work independently and in a team environment
  • Must have excellent written and verbal communication skills with strong interpersonal skills
  • Must be detail-oriented with excellent organizational skills
  • Must have ability to multitask
  • Must have ability to work in a fast-paced environment
  • Must be dependable and have strong work ethic with a positive attitude
  • Must be able to exercise discretion and independent judgment
WORKING CONDITIONS
  • No travel required
  • Long periods of sitting utilizing a computer

Oxford Financial Group