Billing Supervisor

Cupertino Electric

  • San Jose, CA
  • $115,000-130,000 per year
  • Permanent
  • Full-time
  • 29 days ago
DescriptionPosting Title: Billing SupervisorReports To: Vice President, ControllerLocation: San Jose, CaliforniaSalary Range: $115,000 to $130,000*This position is eligible for the annual performance bonus plan.Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.WHO WE AREFor more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.THE FINANCE TEAMOur projects may be complex, but our approach is simple: we build great things and we do it with great people. The Finance team at Cupertino Electric, Inc. (CEI) provides employees, stakeholders and customers with timely and accurate financial information. The Finance Department is comprised of seven teams: Accounts Payable, Payroll, Billing, GL, FP&A, Tax, and Project Accounting that work closely together to ensure compliance and the financial well-being of the company.ABOUT THE ROLEManages the development, implementation and/or maintenance of one or more accounting systems including, but not limited to, billings and how it affects areas including, but not limited to, journal entries, general ledger, billings and collections, cash flows, etc. in accordance with GAAP & Sarbanes Oxley (SOX) policies and procedures. Ensures integrity of data produced into systems and supports objectives of the Accounting and Finance departments. Ensures accurate compilation, analysis, and reporting of data. Designs operational procedures and processes that meet audit standards and improve efficiency. Participates in audits and special projects. May collaborate with internal personnel, external consultants, vendors, customers, government agencies, or auditors to provide required information and ensure proper recordkeeping for historical purposes. Selects, develops, and evaluates personnel to ensure the efficient operation of the function.
  • Hiring, developing, and training the Billings and Collections team.
  • Managing the Billing Specialist team and ensuring all company policies and procedures are followed.
  • Overseeing and assisting the Billing Specialist team with the preparation, documentation, and processing of billings, managing billings from compilation to receipt of cash. Includes preparing billings for jobs that have unique billing requirements.
  • Ensuring the resolution of internal and external inquiries regarding CEI billings.
  • Reviewing, reconciling, and maintaining billing and collection reports.
  • Building and maintaining constructive business relationships with internal and external partners, including project managers, other departments, and customers.
  • Coordinating and timely follow up and resolution of billing and collection issues and process efficiencies with the appropriate parties including Legal, AP, Purchasing, and Project Managers.
  • Ensuring timely and accurate management of lien releases; including unconditional, final, and vendor liens.
  • Other duties as assigned.
Scope: Receives assignments in the form of objectives with goals and the process by which to meet goals. Provides direction to employees according to established policies and management guidance. Administers company policies that directly affect subordinate employees. Management reviews work to measure meeting of objectives.Complexity: Works on issues where analysis of situation or data requires review of relevant factors. Exercises judgment within defined procedures and policies to determine appropriate action.Discretion: Erroneous decisions or failure to achieve results will cause delays in billing and payment schedules.Interaction: Frequently interacts with subordinate supervisors and functional peer groups. Interaction normally requires the ability to gain cooperation of others, conducting presentations of technical information concerning specific projects or schedules.Supervision: Provides direct supervision to professional individual contributors. Acts as advisor to Billing Specialist and may become actively involved, as required, to meet schedules and resolve problems.ABOUT YOU
  • Experience with cost plus and time and material contracts.
  • Experience with compliance documentation and process.
  • In addition to developing and mentoring subordinates, the position may also require the management of external vendors, consultants, and auditors.
MINIMUM QUALIFICATIONSAny combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.Education: Bachelor's degree in Accounting or Business Administration or equivalent experience is required.Licensure/Certifications: n/aExperience: Prior supervisory and construction billing experience required.#LI-SA1PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them,CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at or 1-(877)-747-4CEI.

Cupertino Electric