HRIS and Payroll Specialist

• HRIS & Payroll Management

• HRIS Administration & Configuration: Serve as the primary administrator for the company's HRIS (e.g., ADP Workforce Now). This includes managing system configurations, maintaining user access, and ensuring the integrity of all employee data. Assist in other HR system configurations as needed to support various HR functions, such as performance management, benefits, and recruiting.
• Payroll Approval & Backup: Approve bi-weekly or monthly payroll after it has been processed. Conduct thorough reviews to ensure all changes, bonuses, and deductions are accurate. Be versed as a backup to process payroll when the primary processor is unavailable, ensuring business continuity.
• Data Integrity & Audits: Conduct regular audits of HR data within the system to ensure accuracy, completeness, and confidentiality. Prepare data and materials for internal and regulatory compliance audits.
• Reporting and Analytics: Generate and analyze a variety of HR and payroll reports to support financial audits, compliance requirements, and business decisions. Use data to identify trends, improve processes, and provide valuable insights to management.
• Employee Support & Compliance

• Technical Support: Act as the first point of contact for employee and HR team inquiries related to HRIS, payroll, and benefits. Troubleshoot system issues, provide training to end-users, and develop user guides to enhance system knowledge.
• Compliance: Stay up-to-date with all relevant payroll and HR laws and regulations. Ensure all system configurations and payroll processes adhere to legal requirements and internal policies.
• Process Improvement: Continuously evaluate and improve HR and payroll processes through the use of technology. Lead or assist in the planning and implementation of new HRIS modules, system upgrades, and integrations with other business systems.
• General HR Support: Serve as the SME for various specialty areas for HR. Work closely with managers and employees, and maintain related forms, documents, and records. Lead related training and communications.
• Employee Relations: Provide coaching and consultation to the employee population and respond to inquiries as necessary while providing excellent service.
• Documentation & Training: Develop and maintain written HR Instructions for the various tasks and responsibilities of HR. Use to train, cross-train, and coach team members.
• Adheres to all company policies, procedures, and business ethics codes.
• Duties may be modified or assigned at any time based on business need.

• Bachelor's degree in human resources, business administration, information systems, or a related field.
• Professional certifications such as ADP Specialist, PHR, or SHRM-CP are preferred.
• 5+ years of experience in a combined HRIS and payroll role.
• Proven expertise in administering a major HRIS and payroll platform (e.g., ADP Workforce Now, Workday, SAP SuccessFactors, Oracle HCM Cloud).
• Level and compensation depend on location, experience, education and skills.

• Knowledge of federal and state employment laws, practices and regulations.
• Communicate clearly and professionally through effective listening, speaking and writing skills. Articulate; writes clear and concise instructions, policies and on-going communications with employees. Able to speak and present information in front of employee groups.
• In-depth knowledge of payroll principles, accounting practices, and tax laws.
• Strong proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUPs) and other data analysis tools.
• Excellent problem-solving, analytical, and organizational skills.
• Ability to manage multiple priorities and projects in a fast-paced environment.
• Strong written and verbal communication skills with the ability to explain technical concepts to non-technical users.
• Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy, and tact.
• Complete work both independently and as an effective member of the team, adapting to changing requirements, deadlines and priorities as needed.
• Ability to work productively with internal customers, to build positive relationships, and to effectively push-back as needed.
• Demonstrate ability to analyze and conceptualize complex issues and consequences to achieve positive results. Able to resolve issues quickly and efficiently.
• Must be able to communicate verbally and in writing, and to receive and understand verbal and written instructions in English.
• Able to work effectively both independently and in a collaborative team environment.

Nihon Kohden