Project Coordinator

BIGEYE Agency

  • Orlando, FL
  • Permanent
  • Full-time
  • 2 months ago
ABOUT BIGEYEBigeye is an audience-focused, creative-driven, full-service advertising agency that crafts deeply compelling brand experiences and the strategies that ensure they reach the right people, in the right place, at the right time. Our team of strategists, creatives, account managers, and operations pros work closely together to deliver smart, effective, and measurable work for clients across a wide range of industries.ROLE OVERVIEWWe’re looking for a Project Coordinator with 2–4 years of experience in a marketing, advertising, or creative agency setting. This hybrid role sits at the intersection of account support and project management, helping to ensure that deliverables are moving efficiently through the agency — on time, on brand, and on point.You’ll work closely with account leads, creative, production, and media teams to route tasks, organize project details, and support the seamless execution of work. This is not a direct client-facing role, but you’ll be a key behind-the-scenes player in how we serve our clients and collaborate across departments.KEY RESPONSIBILITIES
  • Coordinate internal project workflows, routing deliverables, and supporting team communications
  • Assist in developing meeting agendas, capturing notes, and tracking follow-up tasks
  • Support the Agency by helping organize project documentation, timelines, and status updates
  • Collaborate with production to maintain accurate schedules, task assignments, and resource tracking
  • Ensure internal files, calendars, and digital project folders are well maintained and easy to access
  • Track project milestones and flag delays or dependencies to appropriate team members
  • Occasionally assist with vendor outreach, scheduling, or asset coordination as needed
  • Help ensure smooth internal QA before deliverables are finalized or submitted
  • Champion team communication and help maintain flow across creative, media, and strategy work
WHO YOU ARE
  • A natural organizer and clear communicator who loves keeping things on track
  • Detail-oriented and deadline-driven, with a collaborative, proactive mindset
  • Flexible and resourceful — you can handle shifting priorities and still make progress
  • A team player who thrives in fast-paced, creative environments
  • Open to feedback, always learning, and ready to jump in wherever needed
QUALIFICATIONS
  • Bachelor’s degree in Marketing, Communications, Advertising, or a related field preferred
  • 2–4 years of experience in a creative agency, marketing team, or similar fast-paced environment
  • Familiarity with project management tools
  • Strong organization, note-taking, and scheduling abilities
  • Proficient in Google Workspace
  • Bonus: Understanding of creative production processes or experience working with cross-functional teams
WHY BIGEYE
  • Join a collaborative and culture-forward agency that values creativity, curiosity, and execution
  • Work alongside a team that believes in meaningful work, mutual support, and measurable results
  • Opportunities for growth and mentorship across client services, creative, and strategy departments

BIGEYE Agency