Executive Assistant to the President

The Shubert Organization

  • New York City, NY
  • $130,000 per year
  • Permanent
  • Full-time
  • 2 days ago
  • Apply easily
The Shubert Organization is America’s oldest professional theatre company and the largest theatre owner on Broadway. Since the dawn of the 20th century, Shubert has operated hundreds of theatres and produced hundreds of plays and musicals both in New York City and throughout the United States. Shubert currently owns and operates 17 Broadway theatres, six off-Broadway venues, and the Forrest Theatre in Philadelphia.Shubert delivers innovative ticketing solutions via its Telecharge, API distribution, and private-label technology, offering unparalleled distribution and marketing to the theatre industry and beyond. Its consumer-facing brands—Telecharge for retail ticket sales and Broadway Inbound for tour operators and the travel industry—sell millions of tickets each year.SCHEDULED HOURS: Monday through Friday, with weekend and evening availability sometimes required.ESSENTIAL FUNCTION: The Executive Assistant to the President provides high-level administrative, operational, and personal support to the President of The Shubert Organization. This position requires impeccable organizational skills, sound judgment, discretion, and the ability to juggle multiple responsibilities in a fast-paced environment. The Executive Assistant will serve as the gatekeeper and right hand to the President—ensuring that their time, priorities, and commitments are managed seamlessly, while also handling a range of confidential business and personal matters.KEY RESPONSIBILITIESAdministrative & Executive Support
  • Manage the President’s complex calendar, including scheduling meetings, travel, board commitments, and personal appointments.
  • Act as the primary point of contact between the President and internal/external stakeholders.
  • Draft, edit, and prepare correspondence, memos, reports, and presentations on behalf of the President.
  • Coordinate meeting agendas, materials, and follow-up for internal and external meetings.
  • Track and manage deadlines, priorities, and initiatives requiring the President’s attention.
Operational & Organizational Support
  • Oversee travel arrangements, itineraries, and logistics for business trips.
  • Maintain an organized filing system of documents, contacts, and reference materials.
  • Liaise with senior leadership, staff, and board members to ensure smooth communication and alignment with the President’s vision and priorities.
Personal Support
  • Handle personal appointments, errands, and household/vendor coordination as needed to ensure the President’s personal life runs smoothly alongside professional responsibilities.
  • Manage personal correspondence, gifts, and charitable contributions on behalf of the President.
Confidentiality & Discretion
  • Serve as a trusted partner to the President, maintaining the highest level of discretion in all matters.
  • Manage sensitive information related to personnel, negotiations, finances, and personal matters with absolute confidentiality.
QUALIFICATIONS REQUIRED:
  • Minimum of 7-10 years of experience supporting a senior executive, ideally in the arts or entertainment industry.
  • Exceptional organizational skills with the ability to prioritize and anticipate needs in a rapidly changing environment.
  • Strong written and verbal communication skills; ability to draft polished correspondence and represent the President professionally.
  • High emotional intelligence, tact and judgment when working with a large range of stakeholders.
  • Demonstrated ability to handle confidential information with integrity and discretion.
  • Technologically proficient (Microsoft Office suite) with strong facility in MS Outlook.
  • Flexible, resourceful, and composed under pressure.
  • Availability outside of regular business hours, including evenings and weekends as needed.
  • Highly polished, professional and poised in all settings.
  • Strong work ethic, with a proactive, can-do attitude.
  • A passion for theater is a plus.
The salary for this position is $130,000. We also offer a superior benefits package (Paid Health Insurance by the company for employees only – employees contribute toward dependent premiums, 401(k) Savings Plan with Company Match, Pension Plan, Paid Time Off, etc.).WE ARE AN EQUAL OPPORTUNITY EMPLOYER: It has been and will continue to be the policy of The Shubert Organization, its subsidiaries, and affiliates to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, disability, genetic information, sex, gender, gender expression, sexual orientation, national origin, military or veteran status, or any other legally protected categories.We believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability, for both our employees and our business.We strongly encourage people of color, women, indigenous people, lesbian, gay, bisexual, transgender, queer and non- binary people, veterans, parents, people from marginalized communities, and individuals with disabilities to apply. As an Equal Opportunity Employer, we welcome everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.For our full statement and goals for EQUITY AND INCLUSION at The Shubert Organization, please visit .

The Shubert Organization