Program Coordinator

State of Indiana

  • Indianapolis, IN
  • $39,000 per year
  • Permanent
  • Full-time
  • 9 days ago
Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.About the Indiana Department of Labor (IDOL):The goal of the Indiana Department of Labor is to ensure that by working in Indiana, you have a safe and healthy place to work and that you can go home each night to your family. You have our commitment that as an agency, we are focused on making Indiana safer and more productive, and we are engaged with the business community as well as Indiana’s labor force.Role Overview:As a Program Coordinator, you will serve within the Indiana Department of Labor’s (IDOL) Quality Metrics and Statistics (QMS) Division. Responsible for the comprehensive collection and distribution of reliable work-related injury and illness and fatality data in order to comply with Bureau of Labor Statistics (BLS) and state/federal and Occupational Safety & Health Administration (OSHA) requirements. These data are primarily collected through the Survey of Occupational Injuries & Illnesses (SOII) and the Census of Fatal Occupational Injuries (CFOI) and are used extensively by both public and private entities as a tool for analysis and prevention of workplace injury and illnesses.Salary Statement:The salary for this position traditionally starts at $39,000.00 but may be commensurate with education or work experience.A Day in the Life:
  • Collect and enter data including but not limited to the Bureau of Labor Statistics Survey of Occupation Injury and Illness, and Census of Fatal Occupational Injuries.
  • Communicate daily with Indiana businesses by phone, fax, e-mail and mail regarding the data collection of federal programs.
  • Research and update data errors and/or data quality issues with businesses regarding data collection.
  • Research and update mailing addresses for federal survery notices and or post office returns.
  • Work with QMS Director to promptly respond to all internal and external requests for data, which includes but is not limited to writing research articles or other publications.
  • Work with the QMS Director to run reports and verify data collection.
  • Work with the Survey Manager to generate letters to county coroners, funeral directors, or other business to collect or verify CFOI research.
  • Assist with administrative and other related duties for the department’s operations areas as needed.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.What You'll Need for Success:
  • Excellent attention to detail.
  • Ability to perform basic mathematical calculations.
  • Ability to collect, research, and analyze data received for accuracy.
  • Ability to assist employers, employees, and the public on the phone and or email.
  • Professional oral and written communication skills.
  • Ability to maintain strict confidentiality and work with sensitive documents and information without divulging information to internal or external parties.
  • Ability to manage multiple projects and/or inquiries simultaneously.
  • Ability to work as both an individual and in a team environment towards a common deadline and adaot to changing responsibilities accordingly.
  • Ability to adhere to timeliness standards as set by the Bureau of Labor Statistics, Indiana Department of Labor, and federal OSHA.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Ability to utilize and learn computer software such as MS Office programs and agency specific programs.
  • Knowledge of OSHA recordkeeping requirements is a plus but not required.
  • Knowledge of medical coding and terminology is a plus but not required.
Able to perform essential functions with or without reasonable accommodation.Supervisory Responsibilities/Direct Reports:This role may be utilized in a supervisory capacity based on agency needs.Difficulty of Work:Although restrictive in scope, your work will involve many variables requiring the use of judgment in applying pertinent guidelines and standards. You will perform research and investigate data received. You must apply relevant guidelines to variety of different situations.Responsibility:As the Program Coordinator, you will work under general supervision, receiving instructions and assignments from the supervisor. You are responsible for the administration of a significant program and makes recommendations based on the many rules, regulations, and guidelines. Non-standardized problems are discussed with the supervisor and completed work is reviewed for compliance and accuracy. You will use adaptive thinking and analytical capabilities.Personal Work Relationships:This individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned functions. Exceptional customer service is provided to agency partners and/or the general public.Physical Effort:This role performs work in an environment where sitting for extended periods of time could be expected.This role requires the ability to lift/transport items up to 50 lbs with or without the assistance of equipment.Working Conditions:This role performs work in a standard office environment.Competencies
  • Acquiring Information
  • Communicating Effectively
  • Driving for Results
  • Accepting Direction
  • Accepting Responsibility
  • Acting Decisively
  • Acting Strategically
  • Acting with Integrity
  • Adapting to Change
  • Adapting to Others
  • Critical Thinking
  • Delivering High Quality Work
  • Prioritizing and Organizing Work
Benefits of Employment with the State of Indiana:The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access
Equal Employment Opportunity:The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at .

State of Indiana