Executive Assistant
- San Antonio, TX
- $30.00 per hour
- Permanent
- Full-time
Pay: $30/hour
Schedule: Monday - Friday, 8:00 AM - 5:00 PM
Location: Onsite in San Antonio, TXDeans Professional Services is actively seeking an Executive Assistant to provide advanced administrative support to senior management and executives. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.Job SummaryThe Executive Assistant will be responsible for preparing correspondence and reports, managing executive calendars, coordinating meetings and travel arrangements, and serving as the primary administrative liaison for the executive team.ResponsibilitiesPrepare correspondence, memoranda, reports, and other executive-level documentsDraft and initiate routine and non-routine communicationsProcess departmental requisitions, forms, reimbursements, and vendor vouchersMonitor executive emails and assist with timely responses to priority mattersScreen and route calls and visitors, resolving routine and complex inquiriesManage executive calendars, schedule appointments, and coordinate travel itinerariesDraft agendas, prepare meeting materials, and record/distribute meeting minutesOrganize and maintain files, records, and key documentsServe as the first point of contact and administrative liaison for internal departmentsPerform other duties as assigned to support executives and departmental needsRequirementsHigh School Diploma or GED (verifiable education required)Minimum of 5 years of experience in administrative or executive support rolesStrong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Excellent verbal and written communication skillsAbility to maintain confidentiality and handle sensitive informationHighly organized, detail-oriented, and capable of managing multiple prioritiesWorking ConditionsEnvironment: Office settingPhysical Effort: Sedentary (up to 10 lbs)Physical Requirements: Typing, sitting, walking, standing, reaching, talking, hearing, and repetitive hand motionsVisual Requirements: Close vision and ability to focus