Prosecutor: Legal Secretary

• Creates Prosecutor case files and prepares and processes legal documents, such as charges, motions, petitions, subpoenas, arrest warrants, No Contact orders, and revocations.

• Provides discovery to defense attorneys.

• Types various Court documents, letters, and correspondence for signature by the Prosecutor and files documents with the Court.

• Prepares new charges for filing with the Court, prepares amended charges or additional charges as directed, and enters new cases in Prosecutor Management System.

• Pulls jail report for daily court docket and pulls files for trial preparation and Court. Schedules appointments, depositions, and meetings.

• Tracks progress of files, including timely responses from defense counsel, cases taken under advisement by the Court, and receipt of requested documents, such as lab reports, certified copies, and other correspondence.

• Prepares monthly jury trial calendar, enters incoming Court date notices on calendar, and pulls files for requested response from the Prosecutor.

• Processes incoming mail and pulls appropriate files for review by the Prosecutor.

• Assists in preparing cases for trial, including scheduling appointments with witnesses and officers, preparing and sending subpoenas and trial notices, and performing other related duties.

• Performs related duties as assigned.

• High school diploma or GED.

• Knowledge of and ability to make practical application of the standard policies and practices of the Vigo County Prosecutor's Office and related Court operations.

• Knowledge of legal terminology and standard legal procedures, and ability to assist attorneys with preparation of legal documents.
• Knowledge of standard filing systems and ability to create and maintain Department files.

• Working knowledge of standard office procedures and department computer software programs and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.

• Working knowledge of standard English grammar, spelling, and punctuation, and ability to prepare correspondence, court/legal documents, and written reports.

• Ability to properly operate standard office equipment, such as computer, calculator, telephone, copier, fax machine, scanner, and shredder.

• Ability to effectively communicate orally and in writing with co-workers, other County departments, Courts, law enforcement agencies, attorneys, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

• Ability to provide public access to or maintain confidentiality of Department information and records according to state requirements.

• Ability to comply with all employer and Department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

• Ability to understand, memorize, retain and carry out oral and written instructions and present findings in oral or written form.

• Ability to compile, compare, evaluate and classify data, and make determinations based on data analysis.

• Ability to add, subtract, multiply, divide, and calculate decimals and percentages.

• Ability to work alone with minimum supervision and with others in a team environment, often amidst frequent distractions and interruptions, and under pressure from formal schedules, deadlines, and high volume operations.

• Ability to apply knowledge of people/locations, layout work assignments, and manage time and resources effectively.

• Ability to read/interpret detailed Court orders, documents, and reports.

Vigo County