Senior HR Office Administrator

Stratford Solutions

  • New Rochelle, NY
  • $28.00 per hour
  • Permanent
  • Full-time
  • 4 days ago
Job Title: Senior HR Office AdministratorLocation: New Rochelle, NYJob Type: Full timeWork schedule: Normal business hours Monday-FridayPay Rate: $28 per hourJob Description:We are seeking a highly organized and experienced Senior Office Administrator to manage and streamline day-to-day operations at our office. This position requires strong technical proficiency—particularly with Microsoft 365—and a proven background in office management, finance administration, HR support, and internal coordination. The ideal candidate is proactive, detail-oriented, and an excellent communicator with a solid understanding of both administrative workflows and IT systems.Key Responsibilities
  • Oversee and coordinate daily office operations to ensure organizational efficiency and effectiveness.
  • Maintain and implement office policies and procedures; document and log all key functions.
  • Manage procurement, office supplies, equipment, and inventory.
  • Administer accounts payable (AP) and accounts receivable (AR) for Base One programs.
  • Perform HR functions including onboarding, offboarding, performance tracking, and benefits administration.
  • Manage payroll tasks: collect and review timesheets, process payroll through Paychex, and perform reconciliation.
  • Handle contract management including tracking of purchase orders (POs), RFPs, bids, and vendor agreements.
  • Act as the primary liaison for internal and external communications.
  • Support Senior Directors with administrative tasks and calendar coordination.
  • Supervise and train administrative staff as needed.
  • Ensure smooth communication within the team and with external partners.
Minimum Qualifications
  • Associate’s degree in Business Administration, Human Resources, Information Technology, or related field.
  • 5–10 years of experience in office administration within a mid-size to enterprise organization.
Required Skills & Competencies
  • Proficiency in Microsoft 365 tools including Outlook, Excel, SharePoint, Teams, and OneDrive.
  • Hands-on experience with QuickBooks for AP/AR.
  • Familiarity with IT desktop support systems and general troubleshooting.
  • Strong multitasking, time management, and organizational abilities.
  • Excellent verbal and written communication skills.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • High attention to detail with strong problem-solving skills.

Stratford Solutions