Office Coordinator

RNL HOMEBUILDERS LLC

  • College Station, TX
  • $48,000-55,000 per year
  • Permanent
  • Full-time
  • 1 day ago
Benefits:
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Vision insurance
Office CoordinatorRNL Homes is a proud local homebuilder dedicated to excellence in every detail of our homes. As a thriving company, we are united by a shared vision: “Do every single ordinary thing in an extraordinary manner.”We prioritize open communication to support our team's career aspirations while fostering a workplace culture defined by versatility, innovation, and industry-leading standards. Guided by our core values—integrity, client-focused commitment, and continuous improvement—we aim to inspire positive change within our company and the local community. We’d be thrilled to have you join our team!Job Description:We are seeking a highly skilled, energetic, and detail-driven Office Coordinator to be the central hub of our fast-paced, dynamic office. This role requires a sharp multitasker who thrives on organization, takes pride in keeping operations running seamlessly, and can balance multiple priorities with a positive, solutions-focused attitude.The ideal candidate will excel at managing diverse responsibilities, from maintaining a professional and welcoming office environment to expertly coordinating closings, supporting company leadership, and assisting with bookkeeping and HR initiatives.Along with your resume, please submit a cover letter. We’d love to hear more about your unique experiences and what makes you the right fit for our team.Responsibilities
  • Maintain a professional, welcoming, and well-organized office environment, ensuring all spaces are clean, stocked, and presentable.
  • Oversee daily office needs, including preparing coffee, stocking the design studio fridge, and maintaining the breakroom.
  • Manage office supplies, coordinate repairs and maintenance, and handle insurance-related payments.
  • Process incoming mail, coordinate basic IT needs, and manage company vehicle registration and insurance.
  • Provide executive assistant support to company owners, handling scheduling, communications, and administrative tasks.
  • Lead closing coordination, including confirming contracts, sending welcome communications to buyers, and finalizing closing dates.
  • Schedule surveys, appraisals, and warranty orders, and manage Guild Quality survey scheduling.
  • Coordinate with lenders and title companies to ensure all documents are completed accurately, including VA/FHA forms as applicable.
  • Review closing disclosures, secure required approvals, and maintain organized records of executed documents.
  • Communicate with internal teams regarding key milestones, timelines, and project updates.
  • Prepare and distribute weekly progress and closing reports.
  • Assist with bookkeeping functions such as payroll processing, overhead expense tracking, invoice management, utility payments, and permit acquisition.
  • Support human resources initiatives, including onboarding new employees, coordinating recognition programs, and ordering branded apparel or promotional items.
  • Perform a variety of other administrative duties as needed to support the success of the team.
Qualifications
  • Proven experience in office management, administration, or a similar role.
  • Strong organizational skills with the ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • Detail-oriented with strong follow-up and problem-solving abilities.
  • Proficient in Microsoft Office Suite, Google Workspace, or similar tools.
  • Experience in real estate or construction industry is a plus but not required.

RNL HOMEBUILDERS LLC