Research Development Office and Office of the Vice President for Research Program Coordinator
University of New Mexico
- Albuquerque, NM
- $18.26-24.81 per hour
- Permanent
- Full-time
Working Title Research Development Office and Office of the Vice President for Research Program Coordinator
Position Grade 10
Position SummaryThe University of New Mexico is seeking a highly motivated, dynamic, detail-oriented, and organized individual to join the Office of the Vice President for Research (OVPR) team as a Program Coordinator to support various programs within the Faculty Research Development Office (FRDO) and OVPR, including the Grand Challenges Program. This position will report to the Director of the Faculty Research Development Office with an additional reporting line to the OVPR Associate Director of Finance & Administration, and Grand Challenges Sr. Program Manager.The mission of the OVPR is to advance, facilitate, and celebrate cutting-edge discovery and innovations. At UNM, we believe research is education, and as New Mexico's premier R1 institution, we are uniquely positioned to provide an unparalleled education for students and world-class opportunities for faculty.The selected candidate will coordinate, oversee, and/or perform a wide variety of administrative, secretarial, and program support activities. Additionally, they will plan and coordinate the day-to-day administrative and operational activities of OVPR programs and initiatives, including those in the FRDO, OVPR, and the Grand Challenges program. This is a term, full-time, benefits eligible position with funding available through 6/30/2025. Continuance beyond that date is subject to the availability of additional funding. This position may require limited travel within New Mexico.Key Duties and Responsibilities
- Scheduling & Logistics: Assist FRDO Director, Grand Challenges Sr. Program Manager, and/or OVPR Admin Team with basic meeting and event logistics such as meeting scheduling, creation and distribution of meeting minutes, and preparation of materials and recordings for distribution.
- Event coordination: work with the FRDO Director and other OVPR team members in arranging logistical aspects of small to medium events including FRDO events (trainings, team facilitation, workshops) OVPR Events, Grand Challenges Day, and others. Plan and implement event logistics including invitations and registrations, catering, securing venues, AV and online meeting support, preparing materials, communication with speakers and attendees, post-event surveys, and related tasks as needed.
- Proposal administration support: Provide administrative support for Faculty Research Support Officers (FRSOs) on grant proposals (e.g. document collection and uploading to internal/sponsor portals), and limited competitions (e.g. drafting internal call letters and setting up internal competitions).
- Internal/limited competition administration: Use InfoReady, UNM's internal competition management system, to set up and administer limited competitions and internal competitions led by the OVPR or OVPR units, including Grand Challenges (e.g. WeR1 programs), as well as other competitions or programs, as needed (e.g. TEF).
- Data management: Find, acquire, clean, and present research-related data based on strategic needs of the FRDO, OVPR, or Grand Challenges program.
- Communications: Work with the FRDO Team and OVPR Communication & Marketing Manager to write, edit, and coordinate development of promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
- May support OVPR units in the areas of human resources and fiscal transactions.
- Will be asked to perform miscellaneous job-related duties as assigned.
- If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
- Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
- All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Preferred Qualifications
- Proficiency or advanced skills with Microsoft Office Suite and Adobe Acrobat
- Ability to gather and analyze statistical and survey data and generate reports. (e.g., Qualtrics, Microsoft Excel, UNM MyReports)
- Knowledge of basic program management techniques including preparation of timelines, Gantt charts, development and tracking of metrics, and assisting in the preparation of program reports.
- Demonstrated time management skills, with excellent coordination and ability to follow through
- Outstanding verbal and written communication skills
- Experience with or the ability to quickly learn university financial systems and procurement practices, including P-Cards, purchasing, special exceptions, Chrome River, time sheets, and travel reimbursement processes
- Experience with academic event planning
- Experience scheduling and coordinating meetings
- Experience with proposal administration
- Excellent interpersonal, teamwork, and problem-solving skills
Campus Main - Albuquerque, NM
Department VP Research Econ Devp General Admin (798H0)
Employment Type Staff
Staff Type Term - Full-Time
Term End Date 06/30/2025
Status Non-Exempt
Pay Hourly: $18.26 - $24.81 commensurate with experience.
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the home page for a more information.
ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the grid.
Background Check Required Yes
For Best Consideration Date 3/18/2024
Eligible for Remote Work No
Eligible for Remote Work Statement
Application InstructionsOnly applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, to submit an application. To be considered, applicants must supply:1. Cover letter - present a summary of relevant experience and why qualified for position, specifically addressing preferred qualifications.2. Resume.3. Three supervisory references - only past/present supervisors who the hiring official can contact are acceptable.4. Selected candidate must also supply official transcripts as proof of meeting minimum job requirements.Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the for additional details.The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit . Refer to for a definition of Regular Staff.