Campus Data Specialist & Administrative Assistant - Assistant Principal/ Dean of Instruction (Anticipated)
Clear Creek Independent School District
- Webster, TX
- Permanent
- Full-time
- Perform, organize and manage office routines and records associated with a productive office (e.g. correspondence, telephone, scheduling, etc.) in a professional manner with little supervision.
- Input STAAR data into computer and keep STAAR no-mastery data current.
- Compile information and prepare various reports for the administrator.
- Perform varied editing, typing and computer tasks in the preparation of correspondence, forms, manuals, reports, etc.
- Establish and maintain physical and computerized filing and tracking systems for Dean of Instruction.
- Coordinate registration and travel arrangements for administrator..
- Process incoming mail.
- Organize and implement textbook distribution, collection, and retention including any needed communication, reports, and tracking. Input data on student systems as requested by administrative staff.
- Exercise good telephone etiquette, take reliable messages, and route to appropriate staff.
- Assist principal, students, teachers, and parents as needed.
- Establish and maintain files and provide information from files, such as student records, teacher records, and extracurricular activities.
- Be responsible for PEIMS data accuracy.
- Maintain demographic files on students.
- Interact with truancy officer regarding student attendance.
- Be accountable for accuracy of all required enrollment forms.
- Verify accuracy of all student data.
- Deal professionally with highly confidential student and teacher information.
- Responsible for implementation and printing the following: progress reports, student rosters, grade sheets, student report cards, demographic labels, attendance reports, eligibility reports, class rosters, error reports, failure reports.
- Responsible for maintaining auditable documents and ensuring all special programs coordinators have verified and approved data.
- Handle enrollment and withdrawal forms.
- Maintain proper files to include inventory of school supplies, mailing lists, student records, visitor logs, and office communications.
- Receive, store, and issue supplies and equipment.
- Sort, distribute, or deliver mail and other documents.
- Schedule meetings and appointments and maintain calendar for administrator..
- Assist with registration and withdrawal of students.
- Attend workshops/updates for roles in your position.
- Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
- Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
- Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
- Research district policy, precedent, and current practices prior to taking action.
- Participate as an effective team member who contributes to district, department, and content goals.
- Demonstrates proficient levels of technology applications.
- Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
- Utilize time wisely for effective management of job responsibilities.
- Maintain punctuality in daily work times, appointments, and meetings.
- Meet task completion deadlines established by supervisor.
- Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
- Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
- Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
- Perform other duties and accept other responsibilities as assigned.