Senior Administrative Assistant - Rollins School of Public Health
The Carter Center
- Atlanta, GA
- Permanent
- Full-time
- With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above).
- Oversees office operations and ensures office activities comply with policies and procedures.
- Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements.
- Develops and maintains spreadsheets.
- Initiates, processes and maintains records and invoices.
- Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives.
- Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s).
- Ensures manager is appropriately prepared for daily activities.
- Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
- Prepares charts and graphs for reports and presentations.
- Reviews incoming correspondence and identifies items of special interest to manager or others.
- Screens items that can be routinely handled and prepares appropriate responses.
- Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance.
- May take dictation or transcribe from a machine.
- Maintains various databases and/or spreadsheets.
- Sets up and organizes filing systems.
- Answers, screens and routes incoming telephone calls.
- May supervise or direct the work of other administrative clerical/secretarial employees.
- Oversees ordering and maintenance of office supplies and forms.
- May coordinate domestic or foreign travel arrangements.
- Performs related responsibilities as required.
- Personnel: Hiring and assist with hiring for faculty, staff and students and onboarding of new employees.
- Event Coordination: Faculty meetings, general seminars visitor talks, etc. to include planning, publicity, travel arrangements etc.
- Faculty Recruitment Search Logistics: arranging meetings, zoom minutes, candidate interview coord. etc.
- Dept. Operations: main phone lines, mailroom/Fedex, ordering supplies, bldg. maintenance., repair request, copier, facilities, etc., parking validation passes, key request, phones and data port request
- A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
- Proficient with word processing, spreadsheet, and presentation software applications.
- Degree preferred in areas of office management, admin. assistant, etc.
- At least 3 years of administrative assistant work and preferred familiarity with the Emory system.