CLINIC ADMINISTRATOR

• Provides leadership, direction and coordination for general clinic operations
• Leads inspirationally, nurtures commitment to company's vision and core values
• Articulates issues from broader organizational/mission perspective
• Tactfully mitigates conflict and performance development issues and demeanor that promotes behavioral change
• Assists to develop operating policies and procedures for the clinics
• Ensures compliance with established practices and polices
• Conducts regular audits to ensure compliance with policies and procedures
• Keeps employees abreast of current changes and standards
• Demonstrates leadership skills of:

• Demonstrates initiative and implements changes to improve clinic operations
• Conducts regular staff and provider meetings and assures related minutes are recorded
• Works closely with Quality Improvement department to conduct periodic activities and PDSAs and shares data with staff
• Clearly defines expectations from staff and develops team work
• Ensures clinic administrative and clinics goals and objectives are met
• Utilizes resources in an effective and economical manner
• Management of clinic operations to achieve and maintain financial performance targets
• Has a working knowledge of the centers overall operating budget
• Ability to analyze budget quarterly to reflect reasons for variances of >5%
• Meeting the clinic goals and objectives in line with clinic mission and vision
• Works closely with the providers and Medical Director to achieve productivity goals
• Assists Medical Director to keep track providers' time off and ensures coverage for patient care
• Gathering and reporting data for fiscal, statistical and analysis purposes
• Creates Dashboards to present and share data with administration and clinic staff
• Achieves and maintains targeted staffing, quality and service standards
• Works with Outreach department to manage internal and outreach services of the clinics
• Works collaboratively with Billing department to assure timely and accurate capture of charges for services provided
• Plans and schedules work in a cost effective manner
• Mentors and coaches other clinic managers and leads
• Consults with Human Resources or Administration prior to a formal counseling or dismissal of employee(s).
• Processes all paperwork in a timely manner and forwards to appropriate departments (i.e., Administration, Payroll etc.), for time off, counseling actions, and performance evaluations.
• Conduct performance reviews. Recommends staff merit increases, promotions and disciplinary actions.
• Completes and updates personnel files-ensures required forms are completed.
• Submits office staff time cards for payroll processing bi-weekly verifies accuracy and completeness of employee time.
• Approve and maintains all vacation and other “days off” schedules for providers and staff.
• Ensures all positions are filled with trained personnel during vacation/sick calls and fill in when needed.
• Responsible for maintaining high morale and good relations throughout the office.
• Responsible for maintaining proper support for the providers

• Graduation from junior college or an accredited University is a plus.
• Minimum of five to seven years of work experience, with increased responsibility, in a medical environment.
• Minimum of five years of experience supervising staff.

• Medical, Dental and Vision - 100% paid by Employer
• Life Insurance and Accidental Dismemberment - 100% paid by Employer
• Paid Holidays
• Paid Time Off
• 401K
• 401K Matching
• Flexible Spending Account
• Fringe
• Supplemental Insurance

Comprehensive Community Health Centers